The Venue said I don’t need a Coordinator. Is that true?
I often hear people say, I don’t need a Wedding Coordinator because the venue has a Coordinator. After talking with many venue coordinators, I often hear the same thing. The venue should not need any help doing their job. The question is who is going to do everything else and pull it all together.
When I meet with venue coordinators, I often them say things like, “the planner doesn’t do anything but get in the way”, “we do everything”,“they act like they are guests”. After talking a bit more, they will often say a good coordinator is actually super helpful. The wedding coordinator becomes their go-to person for guidance and coordination throughout the event.
Not all wedding coordinators are the same. You want a good one, like Perfect Events by Jan! It is important to thoroughly discuss expectations prior to selecting your planner and coordinator.
What does a Good Coordinator actually do?
The Coordinator will orchestrate the entire event including the rehearsal, ceremony and reception. The venue coordinator will not take care of all of that!
The Coordinator will pull the team (florist, photographer, venue,stylist etc) together and keep everyone on schedule and be the central go-to person for all, to ensure a smooth and easy day.
The coordinator will handle any unexpected issues, questions or problems which come up during the day. There is always something and the coordinator will handle it and make the best decision at the time instead of bothering the bride, groom or family.
The setup and cleanup is also a huge amount of work. Based on the clients wishes, the coordinator can transport all of the decorations to the venue and take them down at the end of the night. Make sure everyone is paid and the gifts are secure.
Every bride decides in advance how they want to use their Coordinator. This is a critical discussion during the initial consultation and again as it gets closer to the event. Your needs might change and a Good Coordinator, is flexible and there for you!
The answer is:
It is true that the venue coordinator will take care of the venue. The wedding coordinator is going to orchestrate the entire event. You want a professional and experienced coordinator who will handle all difficult situations, keep everyone on schedule and ensure a perfect day.
For additional information refer back to blogs What You can Expect for Perfect Events by Jan and Budgeting for a Coordinator ~ Is it worth that much money?
With all celebration there are a million details and we love handling all of them. Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy.
Happiness and joy,