Tying the Non-Traditional Knot
If wedding plans were bestowed upon the bride like a gift, then “something old” would be traditional wedding customs. But for couples veering onto the nontraditional path, the “something new” could be a ceremony venue other than a church, “something borrowed” could be mason jars for centerpieces filled with flowers from the bride’s garden and bridesmaids wearing a variety of dresses in “something blue.”
For many couples, incorporating their own touches into their big day outweighs maintaining wedding traditions.
“A nontraditional wedding can be very simple, such as having their dog walk down the aisle wearing a tuxedo shirt or Cubs jersey or skipping a religious- based ceremony for a ceremony that’s more telling of the couple’s story,” says Jan Barbeau, founder of Perfect Events by Jan in St. Charles.
Many couples are seeking unconventional venues that double as the site for both the ceremony and reception. Popular choices include the zoo, breweries/wineries, museums, and warehouses. Creating adventure weddings is another popular choice, such as getting married in the ocean.
with the bride dressed as a mermaid or having the ceremony on the island of Santorini where the bride rides in on a donkey.
If you are looking for a non-traditional wedding, please give us a call and we will create the wedding of your dreams!
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What is Reasonably Priced Wedding & Event Coordination?
Hi Friends,
Here at Perfect Events by Jan, we often see or hear the request for “reasonably priced coordination” and this is a tricky question because it means something different to each person. Reasonable is subjective so what is reasonable to one person can be completely ridiculous to another.
To provide the exceptional service which clients are seeking, we are now offering an express or hourly package. Only pay for what you need and want.
Regardless of which package you select ….
this is what you can expect at Perfect Events by Jan:
1. Get it done.
2. High standards for all.
3. Team Players!
4. Listen and lead with our hearts.
5. Have a lot of fun with a side of humor.
6. Create possibilities and solutions.
7. Honor Elegance!
With the hourly package you still get all the professional and knowledgeable service and experience you need to ensure it is a perfect event!
At Perfect Events by Jan, you only pay for what you need with the flexibility to add on time and services later if needed.
If you are planning the perfect wedding or event but need someone to pull it all together on the day, without breaking the bank, give us a call for a free consultation.
Remember it is not just for weddings. If you need help with any type of event or celebration, we offer these services to all clients. No event is too big or too small.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
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4 Tips to Prepare for a European Adventure
Hi Friends,
If you are a seasonedtraveler or preparing for your first European adventure these tips might behelpful.
1. Be flexible! Even if you are a highly activetraveler, not every detail needs to be figured out in advance. You will likely change your mind when you arethere. It is great to research inadvance activities, tours, and restaurants so you are prepared with a list ofideas and options.
2. Packing can be tricky because you wanteverything you need. You can always buythings when you are there, but it can be a pain and waste a lot of timeshopping for a necessity when you really want to be experiencing the culture.
a. 3 pairs of shoes! Travel day slip on shoes, dress shoes andwalking shoes or boots.
b. Binoculars
c. Sanitizing wipes and gel for hands and everything,you will be in airplanes and all kinds of places where sanitizing wipes may beneeded.
d. Lightweight backpack, small purse to wearunder your jacket to keep your money and credit card out of sight. The weather apps are not reliable it isalways a good idea to have a jacket and umbrella in your backpack.
e. Power converter, a universal travel adaptor.One with USB ports is nice. Be sure tocheck the voltage requirements for your hair dryers, computers etc.
f. Money – whatever the currency is where you aregoing. The Euro, Czech Koruna, Romanianleu, etc be sure to change your money in the US! Get small denominations for tipping, toilets,etc. Surprisingly many small businessesdo not accept credit cards and there may be fees associated with ATMS. Make sure you check in advance that yourcredit card does not have a foreign transaction fee.
i. Taxes – VAT This can be a bit confusing. Some businesses will provide everything youneed to get a tax refund at the airport. Some countries such as Iceland will require you to physically show theitems and receipts while others might just take the receipts. Bottom line it is best to research in advanceso there aren’t any surprises at the airport. If you a big shopper like I am it could save you a lot of money. I think it saved hundreds of dollars when Ibought a good amount of crystal in Prague.
https://taxation-customs.ec.europa.eu/guide-vat-refund-visitors-eu_en
3. Cell phone carriers may charge different feesfor international calls and texts. Notifyyour carrier that your will be doing international travel and find the bestplan for you.
4. For transportation familiarize yourself withyour country’s ride share programs such as Uber. For example, in Norway Uber is a luxury andtaxis may be preferred. Publictransportation options may be more affordable and efficient. Google Maps are essential.
It can take a lot oftime and energy to book and prepare your travel plans, but Perfect Events byJan is always here to help you pull it all together.
XOXO
Happiness andjoy,
Jan
Let's talk about yourperfect wedding.
Contact us:630-689-8749
Covid-19 in Illinois: What phase are we in now? What is the bridge? What does it mean for anyone planning an event in 2021?
Hi Friends,
Usually, I provide fun posts about events but today I thought I would provide a brief update on where Illinois is at and headed regarding COVID-19 restrictions.
On March 18, 2021 the Governor abandoned the original language from his Restore Illinois Plan regarding the movement from Phase 4 to Phase 5, and announced anew “bridge” phase between phase 4 and phase 5.
According to the Governor's new plan, this newly-created bridge phase will kick in once the following benchmarks are met for 28 consecutive days:
· 70% of people 65 and older have received at least one vaccination dose (today at 58%);
· ICU bed availability remains at 20% or greater; and
· there is anon-increasing trend in COVID-19 hospital admissions and mortality rate.
After moving to the bridge phase, transitioning to Phase 5 still cannot occur until50% of those age 16-64 have received at least one vaccination dose (today at28%), and ICU availability, hospital admission and death rates are maintained or trend downward. Those age 16+ will be eligible for vaccines on April 12.
He is also leaving no room for geographical differences, as he announced the entire state will move from Phase 4 to the bridge phase and to Phase 5 together.
Click here to view a detailed chart for settings ,and how capacity limits would change between Phase 4 and the bridge phase.
Bottom line is, the bridge phase provides little relief from where we are today in Phase 4 regarding dining, conference sand social events. It will be a while before we get to phase 5 where there are no capacity limits. I have not seen any sign of changes regarding masks, even for those who have received the vaccine.
Wishing I had some happier news for all!
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
Considerations for Custom and Easy Order Invitations
Hi Friends,
Have you seen how much a greeting card costs at the grocery store? Those cards are mass produced and are not personalized and can still be crazy expensive. Often people think they can produce 150 quality custom invitations for the most important event of their lives for $100 on-line. That is not realistic. Most people have never created or sent out wedding invitations before so they have no idea what to expect which is why they need a professional to walk then through the process.
Invitations set the tone for your wedding. The save the date and invitation provide a first impression for your guests. Immediately they will envision what the day will be like, what they will wear, who they will see and all of the wonderful feelings surrounding a wedding with someone you know and love.
Before meeting with an invitation designer be sure to confirm the date, ceremony and reception times and lock down the colors and theme.
Purchase a set or order ala carte:
Invitation: backer, invitation, accommodations, reception, response, outer envelope, response envelope.
Other items: save the date, programs, place cards, table numbers, welcome letters, favors and thank you cards.
Services: Addressing ,assembly and mailing services: outer envelope addressed to each guest, return address printed on outer and response envelopes, assembly of invitation and inserts, postage and mailing.
What is the typical timeline for Invitations?
7-13 months ahead order and send save the dates.
6 – 8 months ahead start with a custom design and order invitations
1-3 months ahead day of items.
What does this cost?
It is a bit like buying a car. There are a lot of options. The price for invitations is determined by paper types, invitation and style and design. If it is a custom invitation or an easy order invitation. For a custom order, a designer’s time is also added to the calculation. It is not unusual for people to spend $1800 - $3,500 on invitations and $600 - $2,000 on stationary. Predesigned invitations can be personalized right online and shipped to your door for as little as $1.50each based on quantities.
If you have been following the Perfect Events by Jan blog you know we are always focused on the guest experience. While this is your day, your guests invest a lot of time and money to share the day with you. That initial invitation builds excitement and provides guests with a glimpse of what they can expect at your wedding.
It can take a lot of time and energy to manages invitation so Perfect Events by Jan is always here to help you pull it all together.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
9 Key Questions to Hire a DJ
Hi Friends,
So, you have a date, booked the ceremony and reception venues and now it is time to find the perfect DJ. This is a place where you really want to do your homework and it can be time consuming but is so important.
Where to start:
Think of weddings and events where you loved the music. Your own observations and testimonials from people you know and trust provide the best place to start. Now you have a list of no more than 6 DJs to evaluate.
Before asking about cost, you will want to do a deep dive to understand:
1. Who the company is and how they conduct business.
2. What their performances look and sound like.
3. What a are all of the options.
4. What their reputation says about them online and through referrals and testimonials.
Before asking any questions, be sure to explain the venue(s) and your expectations to the DJ. Will they provide music for the ceremony, cocktail hour and dancing or just a portion? Their services and equipment might vary significantly especially if it is multiple locations, a farm vs. a small club house.
Key questions to ask are:
1. Tell me about your experience.
2. Is your company a real, legal business (or are you a hobbyist)?
3. Overall, what can we expect on the day of the event? Walk me through start to finish?
4. What is included in your services? Are you the MC for the day? Do you provide; up lights, spot lights, photo booth, A/V equipment, dance floor, speakers etc..
5. Do you use professional equipment and do you have back up equipment including computers, mixers and microphones?
6. How do you dress for events?
7. What kinds of music do you specialize in? (Of course, they will say everything, but a reputable company will be able to tell you about the styles of music they play.)
8. What are the logistical needs for your setup, how much time, space and electricity? This can be especially important for a home or barn wedding as a generator might be needed and if so, who is providing that?
9. What is the process once we book with you?
These are just a few of the questions to ask before hiring a DJ. It is important for you and the DJ to agree on expectations before the agreement is signed.
It can take a lot of time and energy to gather a list of 2 DJs which are worth serious consideration. Perfect Events by Jan can help you find the perfect DJ for your wedding or event.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
Jan’s Emergency Kit and What the Couple Should Bring on the Big Day!
Hi Friends,
If you have been following this blog, you will know one of Jan’s regular mottos is “If it is Predictable, it is Preventable.” so we do the best we can to prepare for anything you can imagine!
Perfect Event’s Men’s Kit (carry-on luggage size) includes: hair trimming kit, handheld mirror, dental kit (floss, mouth wash, mints), sewing kit, electrical extension cord with 6 USB ports for phone charging, first aid kit, eye care kit(saline solution, eye drops etc.), shoe shine kit, clothing (belts, suspenders, socks, lint brush, stain remover), manicure kit, a sundry of personal items, a small snack and some playing cards to keep the men entertained while waiting for the ladies.
Perfect Event’s Ladies Kit (mid-size luggage) includes: hair supplies (hairdryer, curling and flat iron and hair styling supplies and products), small fan because it is always hot with all of those hair tools running, hand held mirror, dental kit (floss, mouthwash, mints), sewing kit, electrical extension cord with 6 USB ports for phone charging, some first aid items including feminine products, eye care kit (saline solution, eye drops etc.), clothing (fabric tape, steamer, strapless wrap, personal tape, lint brush, stain remover), nail kit (manicure set, clear polish, polish remover, press on nails, files etc.), make-up kit, a sundry of personal items, a small snack and some playing cards to keep the ladies entertained while waiting for the men.
Couples Kits might include: Music because it is fun to have your favorite music playing while you are getting ready, tooth brush, prescription medications, back up contacts and glasses, favorite perfume and jewelry. If it is an outside event remember the sunscreen, bug spray and an umbrella.
“The best laid plans of mice and men oft go astray.” This quote by Robert Burns, sums up what we all experienced in 2020.
While Perfect Events by Jan did not predict the worst pandemic in history, we have absolutely predicted the need for a well-stocked, his and hers emergency kit! Save yourself the time and cost of preparing an extensive emergency kit with Perfect Events by Jan, we’ve got you!
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
Destination Telluride Colorado for Adventure or a Magical Mountain Wedding
Watching a bride and groom exchange vows at 10,500 feet, overlooking Telluride under alpenglow sky, it becomes clear what draws couples to this magical destination.
Weddings and Events in Telluride
The quaint town of Telluride, tucked away in the beautiful box canyon below is a stunning and exhilarating setting for your special day. Stashed among the highest concentration of 14,000-foot peaks in North America, Telluride’s scenery is undeniably spectacular. Historic buildings, cafés and local watering holes blend with luxury hotels, world-class restaurants, sophisticated shops and spas. Telluride combines urban sophistication, historic charm and mountain spirit, offering unique wedding ceremony and reception sites ranging from open meadows to classic fine dining. This is the place to bring family and friends together to create memories that will last a lifetime.
Adventure in Telluride
Telluride draws visitors from far and near with activities in the surrounding mountains including a round at the beautiful Telluride Golf Course, world-renowned skiing and snowmobiling, hiking, hot springs, jeep tours, river rafting, horseback riding and much more.
Travel
As transportation goes, one of the unique things about Telluride is the ease of getting around. The trademark free gondola takes care of transportation between downtown and Mountain Village for lodging, shopping, dining and the slopes. No driving is necessary once you arrive in Telluride.
Transportation
Getting to Telluride is just as easy, as the Telluride /Montrose airport is conveniently served by 6 commercial airlines with non-stop flights in the USA. Have a private or shared shuttle service ready for arrival. Once in Telluride almost everything is accessible on foot or via the free gondola.
Winter or summer Telluride is an enchanted destination!
If you are thinking about a trip to Telluride, Perfect Events by Jan is always here to help you plan the perfect wedding or adventure!
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
Perfect Events by Jan is Sharing the Love for our 2021 Valentines with the a one of a kind …Sheridan’s Mobile Barber, exquisite Invitations by Design and Barista Mobile Event Espresso
Weddings are back in 2021!!!!! This blog is a big shout out to our partners which contributed some sweet Valentines gifts for our2021 couples.
Sheridan’s Mobile Barber
The first mobile barber shop of its kind! Sheridan’s Barber Shop has been providing quality barber services to Wheaton and the surrounding areas since 1954. Now Sheridan’s will bring the amenities of a traditional barber shop with modern style to the groom and each groomsman. With a custom built a 25ft fully loaded RV with everything needed to give you and your team that one of a kind hot lather and razor finish.
The bride will always have her nails, hair and makeup done professionally, well what about the groom? They are getting married too and want to look their best! Regardless of the style Sheridan’s can provide a shampoo and rinse, haircut, beard trim or outline and neck trim. All of the men will be looking fresh and sharp with Sheridan’s. Sheridan’s Mobile is where tradition meets modern.
Tom can be reached at 630-668-0137 shop or 630-639-7478mobile https://sheridansbarbershop.com/about-us/
Invitations by Design
With over ten years designing wedding invitations, Invitations by Design knows how to create custom designs that capture a unique vision. Since your invitation sets the tone for the entire event Invitations by Design takes the time to match the perfect design to the client. With hundreds of paper choices and dozens of styles the options seem limitless.
The designer will make sure to make the process fun and take the stress out of the decision process. They will be by your side to narrow down options and end up with the perfect design. Invitations by Design starts with save the dates continuing to invitations and finishing with day of details such as welcome letters, favor tags, stickers, programs, menus, signage, photo backdrops, thank you notes and any other details to provide perfect coordination.
The invitation will set the event apart from the rest!
Tara can be found at 25 N River Lane, Suite 1053 Geneva, IL or 630-403-8272 contact@invitationsbydesign.com
https://invitationsbydesign.com/about/
Barista Mobile Event Espresso by FreshGround
Barista is Chicagoland’s premier mobile event espresso service, bringing all the artistry and flavor of hand-crafted specialty coffee drinks to the celebration.
The professionally-staffed and fully equipped espresso bar can serve from 5 to 5000 guests.
Barista can create a custom menu with serving a variety of specialty coffee drinks — from lattes and cappuccinos to their famous Black Ice Brew cold brew coffee. They can provide favorite flavors and create unique coffee-mocktails.
The Barista experience is sure to perk-up and delight your guests! It can be even more special with personalized sleeves and signature drinks.
Reach Stephanie at 630-222-6050
https://mybarista.co/
We are so thankful for all of the support of our business partners and are looking forward to a wonderful year as we celebrate with all of our 2021 couples.
If you have questions or need extra help, Perfect Events by Jan is always here to help you plan the perfect event or wedding.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
Brides are asking … Who is using or has a used a wedding planner? Is it worth the money?
This question ... "Is it worth the money?" was posted in January 2021 on a Facebook Wedding group page and the bride comments are below.
Brittany:
We used a day-of coordinator and it was worth it x 1,000!!!
Carol:
Yes! To have the peace of mind that the day provided HUGE relief.
Karolina:
I would 150% recommend hiring one. I don’t know how brides have managed anything on their wedding day by themselves…. Best money we ever spent.
Maurelle:
TOTALLYWORTH IT!
Ana:
The best money we ever spent!
Maureen:
100%do it! If not, at least get a day of coordinator.
Amy:
I used a day of coordinator – Worth every penny! We were able to enjoy and not stress because she was there to deal with anything that came up! I’d do it over again and it’s definitely worth the money to have peace of mind!
Blair:
Always worth it!
Heather:
100 100 100 100 recommend! I had to reschedule my wedding and she took care of everything!!! Contacted all the vendors and got new contracts! A Planner takes all the stress away! Totally worth it!
Michelle:
A wedding planner takes care of many details, too numerous to mention, most of which the couple never knows about. They effortlessly and magically make everything flow smoothly so you can fully enjoy your day without any worries. Best money ever spent!
Arielle:
I used a day of coordinator for the reception venue and it was sooo nice not to worry about the décor, arrival times of the DJ, caterer and bartenders. No one had to let them in for set up, everyone could just enjoy the morning.
Carla:
Best money we could have spent was hiring a coordinator. Seriously has helped so much, there are no words to truly express how grateful I am.
Anna:
Highly recommend!
Ashley:
Yes, it’s worth it!
Nothing is more powerful than personal testimony. I did not exclude any comments about not getting a coordinator, because there weren’t any! 100% of the responses indicated a planner and or coordinator are highly recommended.
If you have questions or need extra help, Perfect Events by Jan is always here to help you plan the perfect event or wedding.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
Perfect Events by Jan Partners with Montage Salon and Spa, The Cake Connection and Elevage Wine and Spirits to Share the Christmas Spirit with our 2021 Couples
While2020 was a challenging year for the entire world we have so much to be thankful for and are looking forward to awesome celebrations in 2021. This blog is a shout out to our partners which contributed to the Christmas gifts for our 2021 couples.
Kristen at Montage Salon & Spa
Montage salon and spa is a mix of creative entrepreneurs working together as a team! They bring the finest there is to offer in hair and skin care. Their team of highly trained professionals will indulge you the luxury of being pampered.
Kristen is an experienced Licensed Esthetician and Makeup Artist. She has been a part of the industry since 2004. She worked at a high-end salon with strong educational background before starting her own business. Kristen has taken many advanced esthetics courses covering chemical peel, copper peptides, acne, anti-aging, advanced skin assessment and clinical treatments.
She has extra certifications in Sugaring, a natural hair removal method, custom blended mineral make up and microdermabrasion. She has also been specially trained in Bridal makeup, Brow and lash tinting, brow artistry and everyday cosmetic use. Kristen’s drive for knowledge has fueled her passion for helping people achieve the natural beauty of their skin.
Kristen can be found at 612W. State Street Geneva, IL / 630-208-6000
https://www.montagesalonandspa.com/
Maria and Antonio at The Cake Connection
Maria at The Cake Connection always provides the most amazing, always freshly baked wedding and specialty cakes, cup cakes and cookies. Not only does Maria provide phenomenal custom cakes, she can provide an entire sweet table or brunch buffet. For my son’s wedding the Cake Connection provided an amazing combination of sweet and savory baked goods including a variety of melt in your mouth croissants, biscotti and quiche so everyone had delicious food while getting ready for the wedding.
Maria is a proud mother of three and master series graduate of Wilton School of Cake Decorating and Confectionary Art. Baking her whole life, she shared her passion for baking with her youngest son Antonio. As their passion grew so did their need for a business. The Cake Connection serves as a platform to share their connection and love that is their baked goods.
Antonio is an executive pastry chef for an iconic Chicago Michelin star restaurant who specializations include classical pastry, artisan baking and fine dining.
You can reach Maria at (630)202-9815 or Antonio (630)202-9818
thecakeconnection64@gmail.com
Karen at Elevage Wines and Spirits
Elevagei s a unique provider of wine and spirits and has established a dense network of connections through many restaurants, hotels, wine bars and retail stores in which quality wines are imported and distributed in the Chicago area.
Located in St. Charles Karen is our extraordinary Wine Concierge who prides herself on attentive customer service and has a wealth of knowledge. Elevage is truly unique and offers customized wine selections to fit your personal style. Imagine a private wine tasting to select the wines and spirits for your wedding. Karen not only works with many local restaurants and venues she also provides wines for events at homes or private venues. See previous blogs on Bubbles and Wine Concierges to learn more about Karen and Elevage.
Karen can be reached at 1-224-558-9145 / https://elevagews.com/ karen@elevageews.com
We are so thankful for all of the support of our business partners and are looking forward to a wonderful year as we celebrate with all of our 2021 couples.
If you have questions or need extra help, Perfect Events by Jan is always here to help you plan the perfect event or wedding.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
Give Mom the Day Off!
Your Mom is totally awesome and she has been working her tail off for you since before you were born and she has done an excellent job! Look how great you turned out.
As a mom all I really wanted in life was for my son / daughter to find the one perfect person in the whole world who was going to love and care for them as much as I do. Your mom feels the same way and is so happy you are marrying your true soulmate!
Your wedding is one of the most special and treasured days in your mother’s life. Please let her enjoy the day and celebrate with you and the special guest gathered to witness and celebrate your wedding,
Your mom did this …
“Giving Birth …. The moment you've been waiting for is almost here: the birth of your baby! Here you'll learn about labor and delivery, including signs of labor, when to go to the hospital, how to manage the pain of labor, what involved with an epidural, birthing methods, and much more.”
She did a great job, right?
Your mom is a rock star who has sacrificed everything for you! She has been there in good times and in bad and has felt all of your pains and celebrations along the way. Now, the biggest day of your life is approaching and she wants this to be the best celebration and happiest day of your life.
Just like your 1st birthday party, graduation and every celebration in your life, she wanted everything to be perfect and did everything possible to make sure you had a perfect day even if it was above budget and completely exhausting. At the end of the day, she was satisfied and so happy for you.
Show Mom the love!
Include your mom in the process. Writing a check isn’t much fun. Going to bridal shows, picking out dresses and tasting champagne and cake are super fun!
What about the drama?
Let’s be real … there is drama in every wedding. Some of it can be predicted and sometimes things just happen, again you and your mom should not be dealing with that. A good wedding coordinator will just handle it and you won’t have to waste a second of your perfect day dealing with any nonsense.
Give Mom the day off so she can enjoy every moment of the day with you! The Wedding Planner or Coordinator will orchestrate the day and keep the entire event on schedule while you and the entire bridal party enjoys the day.
If you have questions or need extra help, Perfect Events by Jan is always here to help you plan the perfect event or wedding.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
Wedding Time? What is that?
Have you been in a wedding before and at the end of the day thought to yourself … “Where did the time go”? For every wedding … seriously every wedding, every couple and every parent says, “I can’t believe the day just flew by”.
It is such a busy day that it is now a popular tradition to have a day after the wedding celebration to reflect on the wedding day. Everyone wants to relive the day and talk about all the fun and crazy things that happened. As a wedding planner, Perfect Events by Jan will do their best to keep everything on schedule but often the best stories are the unexpected events of the day.
Wedding Time is really warp speed with a complete distortion of actual time. You wake up and before you know it the day is over. It is the opposite of Island Time.
For many couples the celebration starts with the rehearsal dinner and after party which can easily lead into the next day. Of course there are many variables but it is pretty common for getting ready to start at 6 AM.
Some tips to keep on schedule ….
Have vendors come to you!
If possible, arrange for all of these service providers to come to you … wedding planner, mobile barber, hair stylist, makeup artist, florist, photographer, caterer and transportation.
Be prepared and make it as easy as possible for everyone to do their jobs!
For example, the hair stylist shows up at 6 AM to begin work and finds the scheduled bridesmaid #1, is still sleeping or there isn’t a room with the proper chairs, light and mirrors. Instead of starting at 6 AM, it is now 630 so the entire schedule is off for ½ an hour which isn’t a big deal until the next delay.
Verify twice that every vendor has the right information.
Can you imagine a church wedding starting an hour late because the transportation company took the groomsmen to the wrong church which then caused the ladies to arrive late as well? How about a park wedding and the officiant wasn’t there because he was a different pavilion?
What does it cost for the schedule to be off?
The biggest cost is the loss of time for the planned events. This could mean that a very expensive cocktail hour was cut short or you didn’t capture the photos at the church.
There is also the potential for additional money spent, what happens when the entire schedule is off, so you decide at the last minute to pay an extra $500 for the band to play an hour longer. You may feel compelled to provide an extra generous tip to vendors because everything took more time than expected.
Whose job is it to keep everything on schedule?
While each vendor is responsible for performing work within the expected time slot, the Wedding Coordinator is responsible for keeping the entire event on schedule. The bridal party and family should be enjoying the events of the day, not watching the clock.
If you have questions or need extra help, Perfect Events by Jan is always here to help you plan the perfect event or wedding.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
6 Tips for Organizing Hotel Blocks… It is More Involved than You Think
Welcome back to Perfect Events by Jan where couples can breathe easy and enjoy one of the most important days of their lives. Today we are going to talk about how to make it easy for your guests to book their room.
1. Do the Research
You are in a position to negotiate terms and conditions because you are negotiating for a group. Instead of 50 people calling 3 – 5 different hotels, you can make the calls and provide the information to your guests with the invitation. Include bed and breakfast or more intimate hotels in your research.
2. Negotiate a Discounted Rate.
When possible negotiate a discounted room rate maybe 10% or more, regardless of room category. Hotels want your business and if you are delivering 20 guest reservations to their hotel, they should be able to offer a group discount for the guests and the honeymoon suite for you. If the hotel has a restaurant, ask for breakfast to be included or discounted.
3. Provide Options
Unless you are in a very remote area, there are a lot of lodging options and you can provide information for at least 3 to select from. Be sure to ask if pets are allowed and parking is included. Provide links to the hotels, address, phone number, amenities, costs and distance from the venue with the invitation.
If the wedding is at a hotel or resort, a block of rooms at a discounted rate should absolutely be included before booking the venue.
4. Transportation
Safety is always a top priority and helping your guests with safe and easy transportation options is critical. It is easy to think my guests are all adults and they can figure out their own transportation, but it is super nice and will definitely be appreciated if you provide transportation options. Some hotels offer a shuttle to and from the church and reception venue. Before reserving a block of rooms, ask the hotel for their transportation options and suggestions. There are also many transportation businesses.
5. Provide a Welcome Bag
Include a schedule and map of the area which shows the location of the rehearsal, rehearsal dinner, ceremony, reception, hotel and other key locations. Also include a little beverage, a simple snack and a hand written welcome note which includes the contact for your wedding planner so if they have any questions, they know who to contact.
6. Attractions
People often make a little vacation holiday around your wedding. There will be a variety of interests so provide information for all activity levels. For example, some people may like to be active and are interested in golf, hiking or skiing while others may be interested in a fun place to get a signature cocktail while other might like to explore local shopping.
You want to make sure when people look back on your wedding, they have nothing but happy memories about the perfect day. One way to do that is to make lodging easy. It doesn’t cost you anything to reserve a block of rooms. The tricky part is to identify the best options in terms of price, quality and logistics for your guests.
If you have questions or need extra help, Perfect Events by Jan is always here to help you plan the perfect event or wedding.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect wedding.
Contactus: 630-689-8749
https://www.perfecteventsbyjan.com/
For Events, Celebrations and Gatherings the Historic Baker Community Center in downtown St. Charles is the Venue you have Dreamed About!
Hello Friends,
Have you dreamed about a distinctive and affordable venue with historic charm and character? The Baker Community Center is perfect for you! Exposed beams, natural light and an outdoor veranda space right in downtown St.Charles, make this venue the perfect spot for gatherings of all types.
Provide your own food and beverages, at a beautiful venue that feels warm and comfortable, like you are at home or a beautiful unique facility with charming character. At the Baker Community Center weddings become dream weddings, special occasions are more special and it is the ultimate destination for showers or meetings.
What makes the Baker Community Center a special venue?
1. Perfect location in downtown St. Charles.
2. Two unique and beautiful rooms which can be used together or separately.
3. Historic building with a lovely veranda for outdoor gatherings indoor – outdoor gatherings.
4. Exquisite architecture provides old-world elegance and charm.
5. Beautiful wood floors, chandeliers, color up-lights and a stage perfect for a band or guest panel.
6. Affordable space which includes a caterer’s kitchen, sound system, piano and fireplace.
About the Baker Community Center
“While honoring the historic features of this unique building that was dedicated to the St. Charles community in 1926, the Henry Rockwell Baker Memorial Community Center Board of Trustees and the St. Charles Park District renovated the facility.”
The Planner and Coordinator
The Baker Community Center provides a beautiful venue and you will make your own decisions about caterers, servers, etc. Perfect Events by Jan can help you pull it all together so you can enjoy the celebration, instead of working it.
With all events and wedding there are a million details and we love handling all of them. Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy.
5 Tips to Look Better in Photos
5 Tips to Look Better in Photos
Hello Friends,
Today’s tips come from Lisa Kay Creative Photography. Check out her website to learn more about this amazingly creative artist https://lisakayphoto.com/
#1 Forehead out, chin down
I tell every headshot client this tip. Bring your forehead toward the camera, then tilt your shin down slightly. This move eliminates double chins!
#2 Use those angles
Turn your body 45 degrees on angle. This move will take pounds off! Just don’t overdo it, 45 degrees is perfect.
#3 Keep your arms away from your body
By separating the arms away from your body (even just a little bit), the eye will see the space and the middle is made smaller.
#4 Weight on back leg and slightly bend the front leg.
If standing, put all your weight on your back leg and slightly bend the front leg. This creates an hour glass effect.
#5 Wear something you feel confident in.
Wear clothes that you feel comfortable and confident in. Your confidence will show in your photos!
Let's talk about your perfect event.
The Venue said I don’t need a Coordinator. Is that true?
Hello Friends,
I often hear people say, I don’t need a Wedding Coordinator because the venue has a Coordinator. After talking with many venue coordinators, I often hear the same thing. The venue should not need any help doing their job. The question is who is going to do everything else and pull it all together.
When I meet with venue coordinators, I often them say things like, “the planner doesn’t do anything but get in the way”, “we do everything”,“they act like they are guests”. After talking a bit more, they will often say a good coordinator is actually super helpful. The wedding coordinator becomes their go-to person for guidance and coordination throughout the event.
Not all wedding coordinators are the same. You want a good one, like Perfect Events by Jan! It is important to thoroughly discuss expectations prior to selecting your planner and coordinator.
What does a Good Coordinator actually do?
The Coordinator will orchestrate the entire event including the rehearsal, ceremony and reception. The venue coordinator will not take care of all of that!
The Coordinator will pull the team (florist, photographer, venue,stylist etc) together and keep everyone on schedule and be the central go-to person for all, to ensure a smooth and easy day.
The coordinator will handle any unexpected issues, questions or problems which come up during the day. There is always something and the coordinator will handle it and make the best decision at the time instead of bothering the bride, groom or family.
The setup and cleanup is also a huge amount of work. Based on the clients wishes, the coordinator can transport all of the decorations to the venue and take them down at the end of the night. Make sure everyone is paid and the gifts are secure.
Every bride decides in advance how they want to use their Coordinator. This is a critical discussion during the initial consultation and again as it gets closer to the event. Your needs might change and a Good Coordinator, is flexible and there for you!
The answer is:
It is true that the venue coordinator will take care of the venue. The wedding coordinator is going to orchestrate the entire event. You want a professional and experienced coordinator who will handle all difficult situations, keep everyone on schedule and ensure a perfect day.
For additional information refer back to blogs What You can Expect for Perfect Events by Jan and Budgeting for a Coordinator ~ Is it worth that much money?
https://www.perfecteventsbyjan.com/blog/what-can-you-expect-from-perfect-events-by-jan-for-day-of-coordination
https://www.perfecteventsbyjan.com/blog/budgeting-for-a-coordinator-is-it-worth-that-much-money
With all celebration there are a million details and we love handling all of them. Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy.
XOXO
Happiness and joy,
Jan
Bubbles…Bubbles…Bubbles!
The tell-tale sound of a bottle of Sparkling being opened has an instant connection for celebrating. You can picture it in your mind right now: that all-too-familiar sound of a cork erupting from the bottle, followed by immediate cheers from everyone in the room while reaching in with their empty champagne flute to be filled. Let the fun begin!
I’ll be the first to agree that Champagne or Prosecco is alogical go-to aperitif for any special occasion. But today, I’d like to introduce you to my favorite Sparkler – Cava. In similar fashion to true Champagne being produced only in France and Prosecco in Italy,Cava can only bear that name if made using very traditional methods in Spain. By law, anything else must simply be called “Sparkling Wine.”
This Clos Mont-Blanc Cava from Conca de Barbara, Spain, has it all. We all form our first impression by visual appeal, and what screams “Let’s Party!” more than a top-to-bottom shimmering silver bottle? Just by looking at it you’re already expecting something fabulous and fun, and what’s inside will certainly not disappoint. Once uncorked,you’ll notice that the volume of super-fine bubbles is unparalleled to any other. The nickname on the bottle is“Bubbles,” and that’s exactly what you’ll get from this stunner – bubbles upon bubbles upon bubbles! The key here,though, is that these bubbles are so tiny they allow for your ongoing enjoyment. Often times a sparkling will have larger bubbles that leave you with an overly-full feeling to start your event, which is why I feel many people may choose to pass on such a delightful way to kick off a celebration.
As for the taste, of course it’s delicious! It’s subtle and delicate with a hint of toastiness and white fruit like apple and pear. It is definitely an elegant bottle, both inside and out, that will please any guest. For a fun little twist, drop a few fresh berries into your glass. The bubbles infuse the fruit, leaving you with “boozy berries” to enjoy at the end of your drink. My favorite is pomegranate seeds, as they look like beautiful little red pearls floating in my glass while I sip.
All bubbles are not created equal, so take care when making your choice. After all, by design an aperitif is meant to set the stage for all that’s to come. Be sure that stage is set with something spectacular.
Huge thank you and shout out to my Wine Concierge Karen Grewal, Key Account Manager at Elevage Wine and Spirits!
Holiday Celebrations at the Zoo ~ Absolutely!
Hello Friends,
Can you imagine a celebration at the Zoo? So much fun regardless if you like animals or not. This is a great venue that you might not have thought of.
If you would love to have your office party or a holiday celebration with your colleagues and friends, but are feeling a little uncomfortable having everyone to your home, the zoo is a great option.
So, what is it like having a celebration at the zoo? Totally Awesome!
The basics: 1) There are covered outdoor pavilions, with access to washrooms dedicated for your event and are not open to the public. 2) Everyone should dress for the weather. There are fans and space heaters available. 3) There are 16 8-foot-long picnic tables that normally seat 8 people each. So, plenty of room to maintain social distancing. 4)There is a sound system to play your own music or to make announcements, speeches or awards. 5) Live attendance at the celebration includes admission and parking fees to the Zoo. Everyone can come early or stay after to see some animals!
The celebration can be as simple or fancy as you can imagine. It is a bit like having a home event or destination wedding. (See the considerations for a Home Wedding.) It is an awesome space with convenient parking but you will want to bring in all of your decorations, etc.
Having a planner and coordinator will be extremely helpful to manage all of the logistics such as the planning, setup and cleanup. A planner and coordinator are essential.
With all celebration there are a million details and we love handling all of them. Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy.
Select the Vendors and Follow-up Twice!
Hello Friends,
Can you imagine the church is double booked or the salon is locked up when the bride arrives for hair and makeup? It happens! With Perfect Events by Jan, one of the services included with partial planning is the follow up and confirmation with every vendor in advance.
For all planning packages, Perfect Events by Jan will confirm expectations twice and get alternate contacts for all. Every vendor needs to be confirmed and this includes the Church or ceremony venue, rehearsal and reception venue, salons, musicians,officiants, photographer, videographer, transportation, rental services etc. You may ask, why do we do this? Well, we all know some of the best laid plans don’t always work out as expected.
Recently, a friend was explaining what happened with her daughter’s wedding a few weeks ago in Iowa. She said it was all great, but there was one big problem and boy was she right. From the Bride’s review of the studio “On the day of the wedding we (the entire bridal party, including moms) arrived at the downtown studio to find it closed. The lights were off and no one was present in the studio. I was able to reach the owner after 4 phone calls and a text message, about 20 minutes after our 8:00 scheduled start time. The owner arrived approximately 30 minutes later. Additional team members arrived later and I was uncertain if we would be able to have our hair done. The makeup artists in the studio started to do our hair. Given the time constraints on the day, there was no time to make any adjustments to my hair style prior to leaving the salon, as we were already late for the photographer. My hair required multiple adjustments throughout the day and ALL members of the bridal party had exposed bobby pins in the pictures.”
So, you’ve spent a fortune on one of the most important days of your life and expect it to be perfect and it was a lovely ceremony, but your hair and makeup doesn’t look so great in the pictures. It is so easy to see how one vendor error can add additional stress on the day and have a forever impact on your wedding day memories. Don’t let this happen to you.
Pulling it all together really is a full-time job and requires a professional with the experience and knowledge for perfect execution. A planner and coordinator are essential.
With all events and wedding there are a million details and we love handling all of them. Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy.
XOXO
Happiness and joy,
Jan
Everyone Missed Cocktail Hour!
Hello Friends,
Have you ever been to an event or wedding and it just didn’t flow? Maybe there was some confusion or people just didn’t really know what was going on or where to go. It is all in the execution!
Can you imagine this scenario for an outside wedding?
Wedding invitation start time is 4:00
Guests arrive between 3:30 - 4:00
No one told the guests what to do so they just stood around outside for an hour waiting for the ceremony to begin at 5:00.
The bartender and appetizers were inside, waiting for the guests.
Around 4:45 the groom realizes what is happening and comes out and tells everyone about the food and drinks.
Guests are now juggling food and drinks on their laps, while standing up and sitting down, and during the ceremony.
Half the guests completely missed cocktail hour and half are paying attention to their plate instead of the ceremony.
What about the photos? Those don’t look great with plates and glasses on the ground or people eating during the ceremony.
Yes, this can easily happen if you don't have a coordinator who is responsible for making announcements and providing instructions to the guests.
It is a bit like all of the instruments of the orchestra were in the room, but if the conductor isn’t there … it is just sound and not music.
Pulling it all together really is a full-time job and requires a professional with the experience and knowledge for perfect execution. A planner and coordinator are essential.
With all events and wedding there are a million details and we love handling all of them. Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy.
XOXO
Happiness and joy,
Jan
Why do I need a Wine Concierge and What is That Anyway?
Hi Friends,
Regardless if it is a party, event or wedding, wine is a celebration essential. Today's blog was written by Karen, a Wine Concierge I depend on to make sure the wine selections are perfect for your celebration.
Guaranteed, your wedding day should be one of the most memorable and meaningful days of your life. No doubt, you will spend countless hours pouring over the details with Jan from ‘Perfect Events by Jan’, and perhaps you’ll have a stack of check lists that are all itemized by category and level of importance. Simply put, every single detail needs to be accounted for and thought through. After all, you’re looking for perfection, right?
With that in mind, the wine served to your guests, your family, and your wedding party is no exception. Your singular goal is to have everyone at your wedding raving about the entire event and how fabulous it all was; what’s enjoyed in their glasses definitely weighs in.
This is where the services of a Wine Concierge step in. Having someone that can think much deeper than simply “Do you want the house wines for your guest tables?” is of utmost importance, because (and we’re being brutally honest here) most house wines really aren’t going to create that WOW factor you’re looking for or be anything to write home about.
A Wine Concierge will help select unique bottles based on your personalized style. Do you and your fiancé have any hobbies that you’d like to tie in? Are you having an upscale barn wedding where you would like the wine to share that theme? Are you enthralled with a certain Wine Region or varietal that you would like to feature and share with your wedding guests? How about selecting a special bottle to use as gifts for your wedding party? Even if you know nothing about wine and “just” want a red and a white for each table,that’s no random selection and your Wine Concierge will have the exact right option for you.
My name is Karen, and I’m thrilled to partner with Jan as her Wine Concierge. I’ve loved wine for as long as I can remember in my adult life and have chosen to use that passion in my career in the Wine industry. I am privileged to work with boutique Wineries around the US and share theirs mall-production wines here in the Chicago-land area. Each of these Wineries, Winemakers and Owners share their personal stories and vision with me, along with their phenomenal wines. I’ll be the bridge between you and them; creating the perfect match to elevate your special day.
So, the question shouldn’t be “Why do I need a Wine Concierge?”, but rather “Why wouldn’t I?”
Hosting or Sponsoring a Golf Outing
A whole lot of business is done on a golf course! If you are hosting a golf outing or just sponsoring a hole, you are out there to gain exposure, build relationships and drive your business or association forward. Let’s face it, golf outings can be a lot of time, money and work. You only get one day so of course you want it to be perfect. If you are planning and working the golf outing, it can be completely exhausting. To maximize your time with potential clients and network you will want an event planner and coordinator to manage the event.
A few things to consider for your golf event:
Fundamentals:
What are we trying to accomplish here? Is this a fund raiser for a charity or political campaign? Is it a company sponsored event for employee appreciation or to influence potential customers? Is this an association event to bring potential business partners together? Regardless of the purpose, beginning with the end in mind will ensure the plan is designed to maximize the purpose and budget.
Manage the High-Level Logistics:
Picking a date and location are just the beginning.
Number of golfers:
Do you need to find a venue with multiple courses to accommodate the number of golfers? Not everyone is up to 4 hours and 18 holes. Often people who are participating,are not real golfers, they are just out to network and have fun so 9 holes is more than enough.
Start:
Will it be a shotgun start with hopes that everyone will finish up around the same time for a reception and dinner. Will there be a morning and afternoon start time to accommodate people’s work schedules? Will it be a two-person scramble, best ball,traditional play?
Goal:
Is the goal to get the foursomes through the course as quickly as possible to provide more time for networking with the larger group? How do people register and pay? Will there be sponsors?
Communications:
How are communications managed? There are a lot of people involved in this event from the golfers, sponsors, course staff and donors and you want to make sure everyone has a great experience and wants to come back next year.
Preparation:
This is where a planner or day of coordinator can really help. So much work needs to be done in advance from registration, breakfast, gifts, hole set-up, prizes and awards, reception food and drinks, hole sponsors, tents, refreshments on the course, signage, transportation on the course, marketing materials and so on.
Day of Coordination:
Maybe your team can take care of all of the planning, but on the day of the event will they be working the event or networking with clients and colleagues? A Day of Coordinator will be the Director who handles all of the logistics, including the unexpected events and perpetual questions. After all of the work of planning an event, the most important thing is perfect execution of the plan.
Have a Contingency Plan:
What happens if it rains? You have to be prepared for the worse case scenario.
Tip:
Plan to talk with the course coordinator several times prior to the event and review your written detailed plan so everyone is on the same page. It is essential to have very clear communication with the course staff regarding the schedule, budget and all logistics. Often times the person booking your event is not the same person who is working your event and a lot can be lost in translation.
A planner and coordinator are vital. Your business reputation is too important to leave it to chance. There are a million details with every golf outing and we love handling all of them. Perfect Events by Jan offers professional planning and execution for safe and successful events.
Happiness and joy,
Jan
Considerations for a Home Wedding
Hello Friends,
While many couples around the world are cancelling or postponing their weddings because of the corona-virus pandemic, some are scaling down their plans and getting married at home. Emotionally it can be very tough to make the right decision. Let’s face it, the wedding is really the bride’s day and you only get one day so of course you want it to be perfect. A wedding planner and coordinator is more important than ever.
A few things to consider when celebrating your nuptials at home.
Preparation:
Holy cow, this alone can be a full-time job! Who is going to do all of the cleaning and setting up before during and after the events? There are typically still 3 events, the rehearsal and rehearsal dinner, the ceremony and the reception. What about the decorations? Will the caterer be using the kitchen? Who is doing the dishes and packing up the food? Is there now food service since buffets are discouraged. Where is the bar going to be set up? All of the who, what, where, when and how questions need to be figured out well in advance. This is where a wedding planner or day of coordinator can really help.
Manage the Schedule and Logistical Challenges:
The bride, family and bridal party all need to get ready at the same time. This is especially important in smaller spaces. If the bridal party is now getting ready at home and the stylist, make-up, florist and photographer are all showing up at the same time, it can be overcrowded and disastrous.
Don’t Under Estimate the Costs:
Even with a small group you still want your guests to be comfortable and enjoy the celebration with you. Not many homes can accommodate 25 or more cars, so is there a valet? What about a tent, table, chairs, linens? Is there a DJ? Music can be very important for a wedding. Is there music during the ceremony, for announcements and dancing? How are you going to build a dance floor? Lighting can be very important too. How is the lighting going to affect the photographer? Enough light to keep everyone safe but still add ambiance. No one wants to feel like they are under a spot light.
Have a Contingency Plan:
What happens if it rains? Bugs? Cold? Wind? Should you rent fans or heaters? You have to be prepared for the worse case scenario. Maybe rent a tent with sides and a platform so no one is sinking into the grass. What happens if the musicians cannot perform outside?
Tip:
Rent a generator. The power from the band, lights, fans (or heaters) can be a big draw and you don’t want to risk losing power.
Pulling it all together really is a full-time job, especially for the wedding day. A planner and coordinator are essential. With home weddings, there two million details and we love handling all of them. Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect event.
Contact us: 630-689-8749
E: jan@perfecteventsbyjan.com
Future Events: Fewer Hugs and Handshakes and More Sanitizer
Hello Friends,
Coronavirus or not, people will somehow find a way to gather for businessretreats, golf outings, weddings, parties and celebrations. Planning and coordinating events is always challengingbut the details are going to matter more than ever.
Smaller Events:
Instead of focusing on mass serving there will be more intimate and cozyevents. The people on the guest listwill be those with the closest and most important relationships. People will have time to visit, linger and networkvs. just trying to find a few minutes to say hi to everyone. We expect to see a higher quality meal, topshelf liquor or entertainment.
Multiple Celebrations:
If only 50 people can gather, but it is critical to network with all of thetop customers it will be necessary to have multiple events. Some weddings are turning into multiple dayevents at different hometowns or destinations. Photographers and videographers will have to expand their repertoire toinclude live streaming services.
Safety:
Pre-Covid the safety focus was on transportation and making sure the guestsdid not have to drive after a day of celebration. The focus on health and safety has reached acompletely new level and some of the adjustments we have seen over the past fewmonths will be here for a while.
Beyond masks, gloves and sanitizer we will have to be extremely inventiveabout seating, crowd control, food and beverage service.
Inthis new world, an event planner and coordinator are more important thanever. There are a million details withevery event and we love handling all of them. Perfect Events by Jan offers professionalplanning and execution for safe events and weddings filled with happiness andjoy.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect event.
Contact us: 630-689-8749
E: jan@perfecteventsbyjan.com
W: www.perfecteventsbyjan.com
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Planning for an Outdoor Event or Wedding in a Covid 19 World
Hello Friends,
What in the world is happening? No one could have imagined a world with a global pandemic. It has been months or maybe years you have worked on the event of your dreams and now Illinois is in the Recovery Phase of the Restore Illinois plan issued by the Governor. Everyone is hoping to move to Revitalization Phase 4 this summer. Phase 4 includes gatherings with 50 people or fewer, restaurants with limited capacity and following strict public health procedures including social distancing and personal protective equipment for the employees. The question is how to plan for an event this summer. An outdoor event may be worth considering for 2020.
A favorite phrase at Perfect Events by Jan is “if it is predictable, it is preventable”. We specialize on having a plan and a backup plan for everything. We work with everyone (not just the venue) to ensure proper disinfecting and sanitizing protocols are implemented. This could include hand sanitizers, masks and UV lights. Safety is always our top priority.
An outdoor event or wedding is always extra challenging in Illinois. Special considerations for an outdoor event might include tents, lights, heaters, fans, bugs, dance floor, photographers experienced with natural lighting, flowers and decorations which can withstand temperature and wind fluctuations. This list is endless and we love handling every detail.
You are determined to have the event this year. An event planner and coordinator are more important than ever. Janis a Certified Project Management Professional (PMP) with a Master’s in Business Administration and 20+ years of professional experience. Perfect Events by Jan offers professional planning and execution for events and weddings filled with happiness and joy.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect event.
Contact us: 630-689-8749
W: www.perfecteventsbyjan.com
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Wedding Insurance for a Global Pandemic
Hello Friends,
Welcome back to Perfect Event’s by Jan. Again, we are talking about budgets and specifically insurance. Regardless if it is home, health, life, auto or wedding insurance everyone hates paying for insurance but love when they have it, if it is needed.
If you are wondering why a global pandemic isn’t in any insurance policy as a covered reason, you are not alone. So far, Global Pandemic insurance is just a myth. Just a few months ago, no one would have possibly imagined that the entire county and many parts of the world would be in some state of lock down. We have never seen contagion or government issued quarantine included in an insurance policy.
We all want to know what is the new normal going to be and we can imagine there will be some changes coming in insurance policies. If you would like to learn more about wedding insurance and see some options check out this article. https://www.consumersadvocate.org/wedding-insurance It provide a simple overview of wedding insurance companies based on policy options, customer service and cost. Insurance costs vary but typically run $80 -$400.
Even if global pandemic isn’t covered, there are a lot of other things which could go wrong? This list is endless! Of course, a planner is your first line of defense and is there to confirm and confirm again expectations with each vendor and business partner. For a wedding, the 1st thing booked is often the church. Does a church ever get double booked? Yes, it does!
A planner will ensure that every vendor has a backup plan. For example, if the makeup person is sick on the wedding day, who is the back-up? There should be a back-up for the wedding planner too! The list of potential problems goes on and on. Your planner should be on top of everything! What if there is a weather event? There is a tornado in Illinois, a cold snap in Texas for an outdoor wedding, a hurricane on the beach for the honeymoon or destination wedding, the list goes on and on. If something doesn’t work out, insurance can provide some relief.
Bottom line is it is worth looking at the cost vs. risk. If you have a professional, certified event planner like Perfect Events by Jan you have someone looking out for the business side of your event so you can focus on the fun. Jan is a Certified Project Manager (PMP) and will professionally handle the time, budget and scope of any event. Investing in a planner and insurance will reduce the risk of potential problems and provide a dedicated expert to handle everything.
Perfect Events by Jan offers professional planning and execution for events and weddings filled with happiness and joy.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect event.
Contact us: 630-689-8749
E: jan@perfecteventsbyjan.com
W: www.perfecteventsbyjan.com
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St. Charles Chamber of Commerce Charlemagne Gala
Hello Friends,
Welcome to Perfect Event’s by Jan where the help you need with the annual gala,conference, award ceremony, leadership retreat, golf outing or association event or any celebration can be found.
If you are looking for an example of an extraordinary event, look no further than the Charlemagne Award Gala which was held at the Q Center in St. Charles on February 7, 2020 and was hosted by the St. Charles Chamber of Commerce. With her calm and refined style, Christi Christides, Senior Catering Manager at the Q Center provided excellent food and service in an exceptional space for more than 500 guests.
The Legend of Charlemagne
Stop into The Baker Hotel to read all about The Legend of Charlemagne and enjoy a chic and elegant dining experience at ROX City Grill. When you leave you will notice the legend of the four sons of Charlemagne is now represented on the Main Street Bridge, monumental guardians of this community. Today, St. Charles is truly a great community, the Pride of the Fox! St. Charles Attorney Bob Gorecki was named the 2020 Charlemagne Award Winner.
The St. Charles Chamber of Commerce
Jim DiCiaula the President and CEO of the St.Charles Chamber is a charming and enthusiastic leader. Hosting an elegant event for more than 500 people on a budget is not an easy task but Jim makes it look effortless with his team of professionals like Maggie Helmer, Events and Marketing Communications Manager. The St. Charles Chamber of Commerce is a not-for-profit organization which provide resources,tools, programs and events which create opportunities for members to build relationships, increase brand exposure, enhance knowledge and skills and to engage with the community.
Jim’s Secret
How does Jim do it? The secret is the army of volunteers, sponsors and members which work tirelessly and contribute in innumerable ways. Jim has assembled a team of like-minded individuals which believe and support the mission of the St. Charles Chamber of Commerce. Visit the Chamber website to learn more about this amazing team https://stcharleschamber.com/ .
PerfectEvents by Jan
Perfect Events by Jan provided the design and decorations for the head table including the flowers, chargers, lights,gift, etc. and we would love to help you with the design, planning and coordination for your events. If you need a little or a lot of help with a business (or personal) event, give me a call and we talk about what works best for you.
With my team Perfect Events by Jan can handle everything from set up to clean up. We can provide additional hands-on help before the events with compiling materials, creating name tags, sign-in sheets, transporting materials and simply being extra hands on site.
How do we accomplish all of this?
The core values of Perfect Events by Jan are those values which form the foundation on which we perform work and conduct ourselves. The values underlie our work ethic and how we interact with all.
1. Get it done! Promises made are promises kept. We do whatever it takes to make events perfectly wonderful.
2. High Standards for all! The highest standard is perfect – as defined by you, our client.
3. Team Players! We pitch in and pitch hit. No job is above or below us. We look at events holistically – even details we’re not responsible for.
4. Listen and lead with our hearts. All ideas are welcome. Decisions are always made in your best interest – even in stressful and critical moments.
5. Have a lot of fun, with a side of humor. We love to laugh and have fun! High energy is our jam.
6. Create possibilities and solutions. We celebrate what-if moments. We make opportunities in the challenges.
7. Honor elegance! Elegance in attitude,conversation, style, actions, kindness, respect and effectiveness.
A perfect event does not just magically happen but we will make it look effortless. No event is too big or too small for Perfect Events by Jan.
Happiness and joy,
Jan
Let's talk about your perfect event.
Contact us: 630-689-8749
E: jan@perfecteventsbyjan.com
W: www.perfecteventsbyjan.com
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The Sponsors:
Now is the time to recognize and support the sponsors. Please invest in St. Charles businesses.
Fona International
Lewis & Associates
Schramn Construction
https://www.schrammconstruction.com/
St. Charles Bank & Trust
https://www.bankstcharles.com/
Batir Architecture
BMO Harris
BMO Harris https://branches.bmoharris.com/wi/racine/harris2467/
Elevations by Hines
Elevations by Hines https://elevationsbyhines.com/
Lakeshore Recycling
Lakeshore Recycling https://www.lrsrecycles.com/stcharles/
Mason, Faith and Hoscheidt
Mason, Faith and Hoscheit https://www.dmkdds.com/
Murray Commercial
https://www.murraycommercial.com/
ADEO Web
DeJames Builders
Inland Bank
MetroNet
Money Mailer
Overdrive IT
St Charles Pulbic Library
US Bank
https://www.usbank.com/index.html
Alter Brewing Company
Clearview Sales Solutions LLC
https://clearviewsalessolutions.com/
Turning Leaf Landscapes
https://turningleaflandscapes.com/
Midwest Compost, LLC
https://midwestcompostllc.com/
Spare Wheels Transportation
Solutions Networking Corporation
First National Bank
Sterling Bank
McNally’s Heating and Co
Elgin Youth Symphony Orchestra
Shaw Media / Kane County Chronicle Media
https://www.shawmedia.com/kane-county/
Divine Signs and Graphics, INC
https://www.divinesignsinc.com/
Apple Graphics
Vintage 53
Wahlburgers
BEI Properties
City of St. Charles
Solutions Networking Group
Advanced Disposal
https://www.advanceddisposal.com/
BMO Harris Bank – Main Street
https://branches.bmoharris.com/
Fox Valley Auto Group
https://www.foxvalleyautogroup.com/
Inland Bank
John Bosch, Allstate Agency
https://agents.allstate.com/john-bosch-saint-charles-il.html
Kane County media
https://www.shawmedia.com/kane-county/
Remote Accountant, LLC
https://www.remoteaccountantllc.com/
St. Charles Bank & Trust Company, A Wintrust Company
https://www.bankstcharles.com/
The Balmoral Restaurant
http://www.balmoralrestaurant.com/
Brighton Gardens Asisted Living
https://www.sunriseseniorliving.com/communities/brighton-gardens-of-st-charles/about.aspx
Carlson’s Floor Inc
https://www.carlsonsfloors.com/
Chime and Stave
https://www.chimeandstave.com/menu/
CIBC
https://us.cibc.com/en/home.html
Classics & Custom Auto (a Baltria Company)
https://www.classicsandcustomauto.com/
Cornerstone Partners (Horticultural Service Company)
Edward Jones
Elevation by Hines
https://elevationsbyhines.com/
Elite Extrusions by Hines
FOUND
Fox River Tire & Auto
Gia Mia
https://www.giamiapizzabar.com/
Green Scene
Hawk Ford of St. Charles
https://www.hawkfordstcharles.com/
Hemp Health
Image Awards, Engraving & Creative Keepsakes, Inc
Knox Allstate Insurance Agency
Lakeshore Recycling Systems
Legacy Association Manager, Inc.
McNally's Heating and Cooling
My Advisor & Planner LLC
Neighbors Magazine
https://neighborsmagazine.com/
Northwestern Medicine Delnor Hospital
https://www.nm.org/locations/delnor-hospital
POWERHOME Solar
Pride of St. Charles
https://www.thepridestores.com/stcharles/index.html
The Q Center
Schramm Construction
https://www.schrammconstruction.com/
Spirit Rising Coaching
https://www.spiritrisingcoaching.com/
State Street Jewelers
https://www.statestreetjewelers.com/
Sterling Bank
Sullivan Taylor, Gumina & Palmer, P.C.
Valley Ambulatory Surgery Center
https://www.valleyambulatory.com/
VoyagerNetz Delta LLC
https://www.manta.com/d/mh1q6xr/voyagernetz-delta-llc
Wahlburgers
https://wahlburgers.com
West Valley Graphics
http://www.westvalleygraphics.com/
Divine Signs Inc
https://www.divinesignsinc.com/
Perfect Events by Jan
https://www.perfecteventsbyjan.com/
Apple Graphics
https://applegraphics.net/
Elgin Youth Symphony Orchestra
https://www.eyso.org/
Fox Valley Food for Health
https://foxvalleyfoodforhealth.org/
Heinz Brothers
Greenhouse Garden Center
https://greenhousegardencenter.com/
Spare Wheels Transportation
Vintage 53
Fine Line Art Studio
Fox Valley Auto Group
https://www.foxvalleyautogroup.com/
Ginger Roots Hair Salon
https://gingerroothairsalon.com/
Great Guys Cleaning and Concierge, Inc
https://www.greatguysclean.com/
Integrity Handyman Services
https://www.stcharleshandymanservices.com/
Jeans & Cute Top Shop / Vintage 53
https://jeansandacutetopshop.com/
The Little Traveler
https://www.littletraveler.com/
Redeem & Renew Skin Solutions
https://www.redeemandrenew.com/
Solutions Networking Corporation
www.solunetcorp.com
St. Charles Public Library
Tranquility Spa & Wellness Center
https://relaxattranquility.com/
Vanishing Ink Laser - Aesthetics Center
https://vanishinginklaser.com/
Warehouse Direct
http://www.warehousedirect.com/
Do people really get Event or Wedding Insurance?
Hello Friends,
Welcome back to Perfect Event’s by Jan. Again, we are talking about budgets. Let’s face it events and weddings cost a lot of money. When you hire a Professional Project Manager like Jan you get a business mind and focus. The pillars of Project Management are Time,Budget and Scope!
Your wedding or event can be the biggest expense for the year. What does a planner or coordinator really do? Minimize Risk! Your event is critically important otherwise you wouldn’t put so much time, energy and thought into it. It is a complete reflection on you and you want it to be perfect!
Unless you are a professional event planner, you are probably surprised by the expenses for a perfect event. One expense which is often overlooked is event or wedding insurance. Travel insurance is often dismissed without real consideration. People think, it is just an extra way for the insurance company to make money and why spend even more money just in case something might go wrong?
Of course, no one wants to think about the possibility of something going wrong, but it happens so why not protect yourself upfront and give yourself a little peace of mind.
So, what could go wrong? This list is endless! Of course, a planner is your first line of defense and is there to confirm and confirm again expectations with each vendor and business partner. For a wedding, the 1st thing booked is often the church. Does a church ever get double booked? Yes, it does! A planner will ensure that every vendor has a backup plan. For example,if the makeup person is sick on the wedding day, who is the back-up? There should be a back-up for the wedding planner too! The list of potential problems goes on and on. Your planner should be on top of everything! What if there is a weather event? There is a tornado in Illinois, a cold snap in Texas for an outdoor wedding, a hurricane on the beach for the honeymoon or destination wedding, the list goes on and on. If something doesn’t work out, insurance can provide some relief.
Some of the more common events is that someone is sick, or the event is called off or postponed, the venue cancels, a vendor does not show up,emergencies or someone is hurt in a crash, etc. Most professionals recommend insurance no matter the situation. Better safe than sorry as the old saying goes. Perfect Events by Jan always recommends an insurance review, the question is how much coverage to have. Are you willing to risk the entire cost, without any protection?
So, how much does wedding insurance cost? Only the insurance company can provide a quote. If you already have home, auto or business insurance starting with your local agent is a good idea because you already have a good relationship and trust your representative. There are other providers such as Wedsure, Wedsafe and Travelers. Obviously full coverage will cost the most,but you get what you pay for.
Consider coverage for host liquor liability, medical payments, cancellation or postponement, gifts, jewelry, photographs, attire etc. Some things that may not be covered are change of heart or rented party supplies.
Bottom line is it is worth looking at the cost vs. risk. Travel insurance often provides replacement or cash back. For example, the honeymoon cruise is cancelled due to an unexpected event do you want a different cruise or a refund?
I am a Certified Project Management Professional, have a Master’s in Business Administration and 20+ years of professional experience. Perfect Events by Jan offers professional planning and execution for events and weddings filled with happiness and joy.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect event.
Contact us: 630-689-8749
E: jan@perfecteventsbyjan.com
W: www.perfecteventsbyjan.com
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No business or association is too small for an Event Planner or Coordinator!
Hello Business Leaders,
Welcome to Perfect Event’s by Jan where the help you need with the annual conference, award ceremony, leadership retreat, golf outing or association event can be found.
You are saying to yourself, “Jan you just don’t understand, I don’t have any budget, I don’t have event planners on my staff like the big companies do, I just have to make it work with the people I have.”
Often everyone in the association is doing their own job but now they are scrambling around to take on the additional work for an event. It is a very hectic and stressful time for everyone. Many companies say, “I just need a little help” for a few days or a week. That is where Perfect Events by Jan steps in and provide some relief for the team.
Annual Conference:
Staff might be able to handle 80 - 90% of the planning but the week of the event it is all hands-on deck, maybe compiling materials, stuffing binders,creating name tags, manning the registration desk etc.
Golf Outing:
Often the biggest fund raiser of the year and there is so much work to be done! Organizing golfers, registration desk, give always, fund raising, promotional materials, breakfast, lunch and dinner, hole sponsors, entertainment and awards.
Small Business Association Event:
All small business associations have a limited staff and many just need a little help with setting up a booth, signage, organizing the team, logistics and greeting vendors at arrival etc.
When members arrive at the association event and your entire staff is working the event, your staff is not able to engage with the members. The primary goal of most events is to actively engage with everyone and build relationships.
When you bring me in a week before the event, I can take the overload off your team, so your staff can remain calm, not feel overwhelmed, do their actual jobs and interact with members at the event.
With my team Perfect Events by Jan can handle everything from set up to clean up. We can provide additional hands-on help before the events with compiling materials, creating name tags, sign-in sheets, transporting materials and simply being extra hands on site.
How do we accomplish all of this?
The core values of Perfect Events by Jan are those values which form the foundation on which we perform work and conduct ourselves. The values underlie our work ethic and how we interact with all.
1. Get it done! Promises made are promises kept. We do whatever it takes to make events perfectly wonderful.
2. High Standards for all! The highest standard is perfect – as defined by you, our client.
3. Team Players! We pitch in and pitch hit. No job is above or below us. We look at events holistically – even details we’re not responsible for.
4. Listen and lead with our hearts. All ideas are welcome. Decisions are always made in your best interest – even in stressful and critical moments.
5. Have a lot of fun, with a side of humor. We love to laugh and have fun! High energy is our jam.
6. Create possibilities and solutions. We celebrate what-if moments. We make opportunities in the challenges.
7. Honor elegance! Elegance in attitude,conversation, style, actions, kindness, respect and effectiveness.
A perfect event does not just magically happen but we will make it look effortless. No event is too big or too small for Perfect Events by Jan.
Happiness and joy,
Jan
Let's talk about your perfect event.
Contact us: 630-689-8749
E: jan@perfecteventsbyjan.com
W: www.perfecteventsbyjan.com
Instagram | Facebook | LinkedIn | Pinterest
Budgeting for a Coordinator: Is it worth THAT much money?
Hello Friends,
Welcome back to Perfect Event’s by Jan. Today we are talking about budgets. Let’s face it weddings cost a lot of money. The coordinator is the Event Director who is going to bring everyone together to ensure perfect execution! The wedding party will enjoy the day and trust the coordinator will handle everything.
Traditionally there are at least 3 separate events for most weddings.
1. Rehearsal with rehearsal dinner
2. Ceremony
3. Reception
Multicultural weddings can be even more complicated, with added layers of challenges as there is often more than one ceremony and one celebration.
Even if all of these events happen at the same venue each one requires planning, budgeting, scheduling, set-up and clean up. The church and venue coordinators have a very narrow scope. The church coordinator will ensure the church protocols are followed and the venue coordinator will ensure the facility is managed but it is your wedding coordinator who is going to pull it all together.
You want a professional and experienced coordinator who will handle all difficult situations, both personal and professional. As your coordinator I will be the calm voice of reason who ensures everyone is comfortable.
Some of the vendors or people working your wedding:
1. Officiant (church coordinator, servers, musicians, vocalist).
2. Food and drinks (catering manager, servers, bar tenders,baker, barista, valet).
3. Design and décor of all locations, florist (bouquets, boutonnieres,center pieces, pew bows, etc.).
4. Set up and take down of all special notification(seating charts, memory table, signs and directions)
5. Rental companies (tents, furniture, linens, tuxedo)
6. Music (band, DJ, orchestra, musicians)
7. Beauty and grooming for men and woman (hair, makeup,spa services, barber)
8. Photographer
9. Videographer
10. Venue Coordinator (facility, kitchen, coat check, valet etc.)
11. Hotel welcome
12. Stationary(program, menu, seating card)
13. Safety and Security
14. Transportation(airport, between venues, hotel)
At Perfect Events by Jan we are all Team Players! We pitch in and pitch hit. No job is above or below us. We look at events holistically – even details we are not responsible for.
It is everyone’s job to get it done. No job is above or below us. Our purpose is to ensure everyone supports and collaborates with each other. The bridal party will be celebrating and supporting the bride emotionally and sharing the joy of the day. We will be taking care of the logistics such as making sure the facility is decorated, lunch is being picked up, everyone is present at the right time for the photographer, etc.
A qualified planner and coordinator know what can go wrong and has the knowledge and experience to predict and prevent problems. A professional Coordinator is absolutely essential and Perfect Events by Jan will earn every dollar.
What can you expect from Perfect Events by Jan for Day of Coordination?
Hello Friends,
Welcome back to Perfect Event’s by Jan where everyone can breathe easy and absolutely enjoy the day knowing that Perfect Events by Jan will handle everything. It is so much more than helping hands.
Dreamy Dahlia Package: Perfect Execution Day of Coordinating
This package is for the client who has made all the arrangements,confirmed every vendor and detail and created their own plan for all parts of the event but needs someone to pull all the logistics together to ensure perfect execution for the event.
Pre-meeting:
Three months before the event we will meet to discuss all of the details of the event. This includes but is not limited to decor, vendors, timelines and logistics.
Collaboration:
Review and collaboration on your timeline for the rehearsal, ceremony and reception.
Vendor Management:
Contact of all vendors one week before the event to confirm all of the details and expectations for the event. This includes exchanging of contact information so every vendor knows we are the point of contact for any of their questions or issues. Our goal is to ensure you can have a wonderful stress-free day knowing we are there to handle all of the details.
Walk through:
Attendance at final walk through at the venue.
Rehearsal:
Attend the rehearsal. Connect one on one with everyone at the rehearsal.
Day of Logistics
Oversee all of the details of the day. Assure all venues are completely prepared prior to the event. Work hand in hand with the florist,photographer and all vendors to ensure smooth transitions throughout the day. Distribution of vendor payments and assist with cleanup.
How does Perfect Events by Jan accomplish all of this?
The core values of Perfect Events by Jan are those values which form the foundation on which we perform work and conduct ourselves. The values underlie our work ethic and how we interact with all.
1. Get it done! Promises made are promises kept. We do whatever it takes to make events perfectly wonderful.
2. High Standards for all! The highest standard is perfect – as defined by you, our client.
3. Team Players! We pitch in and pitch hit. No job is above or below us. We look at events holistically – even details we’re not responsible for.
4. Listen and lead with our hearts. All ideas are welcome. Decisions are always made in your best interest – even in stressful and critical moments.
5. Have a lot of fun, with a side of humor. We love to laugh and have fun! High energy is our jam.
6. Create possibilities and solutions. We celebrate what-if moments. We make opportunities in the challenges.
7. Honor elegance! Elegance in attitude,conversation, style, actions, kindness, respect and effectiveness.
A perfect event does not just magically happen but we will make it look effortless. If you have questions or need extra help, we are always here to help you plan and coordinate the perfect event, wedding and adventure of your dreams. Dreamy Dahlia day of coordination package starts at $700. There is always a 10%discount for public safety professionals. Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy.
XOXO
Happiness and joy,
Jan
Let's talk about your perfect event.
Contact us: 630-689-8749
E: jan@perfecteventsbyjan.com
W: www.perfecteventsbyjan.com
Instagram | Facebook | LinkedIn | Pinterest
Paradise Weddings in Turks and Caicos
Hello Friends,
Welcome back to Perfect Event’s by Jan where couples can breathe easy and absolutely enjoy one of the most important days of their lives knowing that Perfect Events by Jan will handle everything. In today’s blog I am going to focus on Turks and Caicos AKA heaven on earth.
What is Turks and Caicos like?
If you are looking for swaying trees, relaxed breezes, transparent water,endless beaches and romantic resorts for a destination weddings you might find yourself flying to Turks and Caicos. Grace Bay Beach in Provo (Providenciales) is a wonderful white sand beach, with warm and calm waters. This coastal and marine national park includes a barrier reef and two small cays. If you love the beach like I do, you will be in heaven at Grace Bay. Words cannot describe the feelings of peace, happiness and joy I felt every day at Grace Bay. The powder white sand at Grace Bay is perfect for long, romantic moonlit walks.
What you will love about Turks and Caicos is that there is something for everybody. If elegance, luxury, peace and serenity fill your soul with happiness Turks and Caicos is the right destination for you. If you love water activities you can dive, snorkel, kayak, sail and para~sail.
I couldn’t agree more with the Tourism Board, “World class Turks and Caicos luxury hotels, spas and restaurants await, as do our famous stretches of uncrowded beaches and vibrant coral reefs. On land or below the water, you will relax in the unique serenity,hospitality and beauty of our islands.”
Where is it?
Turks and Caicos is more than 40 islands and cays is a British Overseas Territory located in the Atlantic Ocean and considered part of the Caribbean region. The islands are just 575 miles southeast of Miami and there are direct flights from Chicago.
Is it safe?
Everyone speaks English. When I visited Turks and Caicos in November of 2019, I felt very safe on and off the resorts, walking the beach and in the shops at any time of day or night. These islands boast one of the lowest crime rates in the Caribbean. For me it was an easy, comfortable and safe destination.
Romantic and Luxurious Destination:
If planned properly, Turks and Caicos will absolutely exceed your expectations. When planning a destination there are so many decisions, where to go, where to stay, how much money to budget and so on. I can definitely help you pick the right resort for your trip to Turks and Caicos.The secret is to find the resort that matches your expectations and delivers on service. There are so many options with all-inclusive, hotels and resorts, villas and private islands. Yes ~ I said private islands with celebrity level luxury.
With exceptional planning, Perfect Events by Jan destination wedding planning you can just show up and everything will magically come together. If you have questions or need extra help, I'm always here to help you plan and coordinate the perfect wedding and honeymoon.
XOXO
Happiness and joy,
Jan
Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy.
Let's talk about your perfect wedding.
Contact us: 630-689-8749
jan@perfecteventsbyjan.com
https://www.perfecteventsbyjan.com/
~~
http://turksandcaicostourism.com/
Time to Travel: Unpacking your urge to fly away!
Welcome back to Perfect Event’s by Jan where we can make your travel dreams come true. Weather it is the solomoon, honeymoon, anniversary or any reason you would like to escape I can make sure to find the perfect adventure for you!
Because it is snowing today in Chicago and not for the first time this year, I am thinking about the migration of song birds. In song birds the urge to leave is a cocktail of hormones and environmental cues. This migratory restlessness happens in people too. For most this happens in the fall when the sun turns traitor cold and all the trees are shivering. Others feel it in the spring when they are pulled outdoors and the land is wet from winter. Birds have been migrating for millennia,inheriting the urge and ability to cover thousands of miles over mountains and oceans with baffling precision.
Most of us need some help navigating our way to the find the perfect vacation spot. Are you dreaming of Asia, a Caribbean beach,the Swiss Alps, a European River Cruise, a Tanzania Safari? Wherever you want to go, I can get you there.
One of my best tips is to book early. So often clients wait too long and then are hoping for a last-minute deal. In reality they may find a bargain resort,but the flight to get there involves layovers and wasted travel days. Everyone wants a direct flight Saturday to Saturday and those go fast. You know you will want to get away after the holidays, the time to book is now.
Many people think a Travel Agent costs a lot of money and the truth is it typically costs you nothing to use a Travel Agent. We do all the work to find you lodging and transportation and it costs you absolutely nothing. Every resort pays for our time, the cost is the same for you. Just spend about 10 – 15 minutes telling me what you want and I will give you options which meet your criteria and then you decide which destination is right for you.
With Perfect Events by Jan travel planning and coordination is easy and stress free. If you have questions or need extra help, I'm always here to help you plan the perfect adventure.
XOXO
Happiness and joy,
Jan
Perfect Events by Jan offers professional planning and execution for travel filled with happiness and joy.
Romance and Weddings in St. Lucia
Hello Friends,
Welcome back to Perfect Event’s by Jan where couples can breathe easy and enjoy one of the most important days of their lives. In today’s blog I am going to focus on St. Lucia.
Nestled in the heart of the Caribbean and renowned for its resplendent natural beauty, St. Lucia is an idyllic locations couples in first flush of love, honeymooners or seasoned life partners.
Wedding Bliss Anywhere You Wish:
Many fabulous wedding venues outside of hotels. You could get married on a yacht, in a lighthouse, a botanical garden, a private villa, a plantation estate or in a church. So many great choices with the beautiful island locations of hotels, beaches, waterfalls,historical parks, mountain tops
Activities and Adventures:
For adventurous couples a sunset catamaran, diving in crystal clear warm waters, flying across the forest canopy by zip line or helicopter over a rain forest is the perfect precursor to a candlelit dinner overlooking the magical Piton Mountains.
World’s Leading Honeymoon Destination:
Lauded by World Travel Awards as the World’s Leading Honeymoon Destination, eight times. St. Lucia boasts some of the finest wedding and honeymoon settings imaginable.
Wedding License:
Fast track wedding license, there is no residency period and you can get married on the day you arrive.
No matter the romantic occasion, with it is unsurpassed tranquility and simply breath-taking views,Saint Lucia provides a stunning backdrop for special photos that will give you a lifetime of cherished memories.
With exceptional planning, Perfect Events by Jan destination wedding planning you can just show up and everything will magically come together. If you have questions or need extra help, I'm always here to help you plan and coordinate the perfect wedding and honeymoon.
XOXO
Happiness and joy,
Jan
Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy.
Let's talk about your perfect wedding.
Contact us: 630-689-8749
jan@perfecteventsbyjan.com
https://www.perfecteventsbyjan.com/
5 Considerations for Guests
Hello Friends, Welcome back to Perfect Event’s by Jan where couples can breathe easy and enjoy one of the most important days of their lives. In today’s blog I am going to focus on your guests.
I am sure you have heard many horror stories of weddings which were a hassle or disappointment to the guests. Often guests spend a lot of time and money to attend your wedding. They might have to take off of work, travel,buy new clothes, gifts, pay for hotels, transportation, make arrangements for someone to care for their children or pets. The list is endless, but the important thing is that your guests really want to do whatever it takes to be at your wedding because being there to share the day and support you is extremely important to them.
You want to make sure when people look back on your wedding, they have nothing but happy memories about the perfect day. What can you do to make sure your guests feel loved and appreciated?
1. Give guests a plus-one option.
Guests who absolutely deserve a plus-one are married, engaged, living together or in along-term serious relationship, plus every member of the wedding party.
2. Provide quality food and beverages.
This doesn’t mean you have to have all top shelf, exclusive bar packages but what ever you do provide, make it as nice as possible. If you have a bar-b-que theme, make sure it is the best burger ever. If you are having surf and turf, it should be cooked and served perfectly. Everything should be absolutely delicious!
3. For a sit-down dinner,provide a seating chart.
Many couples want a more relaxed vibe and a seating chart can feel too formal for some. For a formal dinner, it can be nerve-racking for guests and plus-one to find a spot where they feel comfortable. It can be time consuming to strategize who is sitting where, but your guests will be relaxed and happy during dinner. Always select round tables to provide for easier conversation.
4. Provide transportation, if necessary.
If it is a destination wedding and everyone is at a resort where guests will be staying, transportation will not be necessary. If the hotel, ceremony, reception and after party are not within walking distance, it is best to provide transportation for your guests.
5. Consider the weather.
Regardless of the season, location, venue, etc. weather is always a variable to consider. There is an old saying “if it is predictable, it is preventable”. Be as proactive as possible to consider the potential impact of the weather. For example, if the wedding is on a farm in the summer, have bug repellent or if rain is likely, have umbrellas on hand.
And there you go.There are my five tips to ensure your guests look back for years and say this was the best wedding I ever!
With Perfect Events by Jan wedding planning and coordination, everyone can enjoy the day without the stress of managing the event. If you have questions or need extra help, I'm always here to help you plan the perfect wedding.
XOXO
Happiness and joy,
Jan
Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy.
Let's talk about your perfect wedding.
Contact us: 630-689-8749
https://www.perfecteventsbyjan.com/
2 Tips to start planning
Happiness and Joy, Jan
Hello Friends,You just got engaged and don’t want to wait an entire year to get married? Large or small, it can be done without stress when you have a clear vision and bring the best team together.
1. Create your vision.
This is one of the most important days of your life and you get to decide everything! It doesn’t mean you have to do all of the work but you definitely get to choose. Spend a weekend writing down what your perfect wedding looks and feels like for you. Truly focus on what will fill your heart with happiness and joy (not what will fill the hearts of everybody else:).
Start with the basics. Decide who, what, where and when. As you develop your vision, ask yourself “why.” Why get married in the mountains? Why wear an elegant white dress? Why have 500 people on the guest list and so on. If you like the reason for your why, then make it part of your vision. If you don't, leave it off.
Prior to starting Perfect Events by Jan, I spent many years leading large-scale projects. One thing I learned is that setting down your vision gets you halfway there. When it comes to your wedding, many of the answers are inside you. Writing them down just brings them out.
2. Hire a wedding planner.
A professional project manager will manage the scope, schedule, budget and reduce the risks and stress of an emotional day. On average there will be 15-20 business partners or people involved in making your wedding day perfect. The obvious ones might be a DJ, photographer, florist, or religious coordinator. There are others, however, who are less obvious: a photo booth company, makeup artist or even a speaker coach.
There are many horror stories of wedding disasters where the venue was double booked, the mother of the bride is setting up the table decorations instead of enjoying the cocktail hour, the caterer runs out of food, no one can get a drink because there is one bartender for a 200-person wedding and so on.
With a wedding planner and coordinator, everyone can enjoy the day without the stress of managing the event.
And there you go. There are my two tips for planning a wedding quickly. Of course, you never "walk down the aisle" alone. If you have questions or need extra help, I'm always here to help you plan the perfect wedding.
XOXO Happiness and joy,
Jan
Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy.
Let's talk about your perfect wedding. Contact us: 630-689-8749
3 Steps to Decide on Colors for a Fall Wedding
Hello Friends,
Let the color of changing leaves, golden sunlight and crisp clean air inspire your fall wedding.
Who doesn’t love fall? It is an exciting season, full of warm, rich colors and change.
Everything outdoors emanates a golden glow, and leaves on trees are more divers than ever.
If you want your wedding to hold onto the feeling and colors of this time of year get ready to bring fall colors to your wedding.
Does color matter? Yes!!
Color is a powerful communication tool and can be used to signal action, influence mood, even increase blood pressure. As Pablo Picasso once remarked, “color, like features, follow the changes of emotions”. Truly focus on what will fill your heart with happiness and joy (not what will fill the hearts of everybody else:).
Three steps to decide on the colors for your wedding?
I know making decisions can be difficult, especially when it feels like you’re bombarded with them from the time you wake up to the time your head finally hits the pillow. But decisions are an inescapable part of wedding planning, and making decisions that you like is important.
- Limit your decisions by taking the time to focus on what colors make you feel happy. When it comes to your wedding, many of the answers are inside you. Writing them down just brings them out.
- With a short list of colors in hand, seek outside perspective from your wedding planner and people you trust. A really good wedding planner is never going to tell you what to do. I will help you figure out your own answers. If you ask too many people you will get too many different answers and you are going to end up being confused.
- Make a decision which feels good for both you and your partner.
If you have questions or need extra help, I'm always here to help you plan the perfect wedding.
XOXO
Happiness and joy,
Jan
Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy.
Let's talk about your perfect wedding. Contact us: 630-689-8749
Create your vision
This is one of the most important days of your life and you get to decide everything! It doesn’t mean you have to do all of the work but you definitely get to choose. Spend a weekend writing down what your perfect wedding looks and feels like for you. Truly focus on what will fill your heart with happiness and joy (not what will fill the hearts of everybody else:).
Start with the basics. Decide who, what, where and when. As you develop your vision, ask yourself “why.” Why get married in the mountains? Why wear an elegant white dress? Why have 500 people on the guest list and so on. If you like the reason for your why, then make it part of your vision. If you don't, leave it off.
Prior to starting Perfect Events by Jan, I spent many years leading large-scale projects. One thing I learned is that setting down your vision gets you halfway there. When it comes to your wedding, many of the answers are inside you. Writing them down just brings them out.
