Jan's Journal

Tips to make your dream event, wedding or adventure a reality!

The Venue said I don’t need a Coordinator. Is that true?

Hello Friends,

I often hear people say, I don’t need a Wedding Coordinator because the venue has a Coordinator.  After talking with many venue coordinators, I often hear the same thing. The venue should not need any help doing their job. The question is who is going to do everything else and pull it all together.

When I meet with venue coordinators, I often them say things like, “the planner doesn’t do anything but get in the way”, “we do everything”,“they act like they are guests”.  After talking a bit more, they will often say a good coordinator is actually super helpful.  The wedding coordinator becomes their go-to person for guidance and coordination throughout the event.  

Not all wedding coordinators are the same.  You want a good one, like Perfect Events by Jan!  It is important to thoroughly discuss expectations prior to selecting your planner and coordinator.

What does a Good Coordinator actually do?  

The Coordinator will orchestrate the entire event including the rehearsal, ceremony and reception. The venue coordinator will not take care of all of that!

The Coordinator will pull the team (florist, photographer, venue,stylist etc) together and keep everyone on schedule and be the central go-to person for all, to ensure a smooth and easy day.  

The coordinator will handle any unexpected issues, questions or problems which come up during the day. There is always something and the coordinator will handle it and make the best decision at the time instead of bothering the bride, groom or family.

The setup and cleanup is also a huge amount of work.  Based on the clients wishes, the coordinator can transport all of the decorations to the venue and take them down at the end of the night.  Make sure everyone is paid and the gifts are secure.

Every bride decides in advance how they want to use their Coordinator.  This is a critical discussion during the initial consultation and again as it gets closer to the event.  Your needs might change and a Good Coordinator, is flexible and there for you!

The answer is:

It is true that the venue coordinator will take care of the venue.  The wedding coordinator is going to orchestrate the entire event.  You want a professional and experienced coordinator who will handle all difficult situations, keep everyone on schedule and ensure a perfect day.

For additional information refer back to blogs What You can Expect for Perfect Events by Jan and Budgeting for a Coordinator ~ Is it worth that much money?

https://www.perfecteventsbyjan.com/blog/what-can-you-expect-from-perfect-events-by-jan-for-day-of-coordination

https://www.perfecteventsbyjan.com/blog/budgeting-for-a-coordinator-is-it-worth-that-much-money

With all celebration there are a million details and we love handling all of them.   Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy. 

XOXO

Happiness and joy,
Jan

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Bubbles…Bubbles…Bubbles!

The tell-tale sound of a bottle of Sparkling being opened has an instant connection for celebrating. You can picture it in your mind right now:  that all-too-familiar sound of a cork erupting from the bottle, followed by immediate cheers from everyone in the room while reaching in with their empty champagne flute to be filled.  Let the fun begin!

 

I’ll be the first to agree that Champagne or Prosecco is alogical go-to aperitif for any special occasion.  But today, I’d like to introduce you to my favorite Sparkler – Cava.  In similar fashion to true Champagne being produced only in France and Prosecco in Italy,Cava can only bear that name if made using very traditional methods in Spain.  By law, anything else must simply be called “Sparkling Wine.”  

 

This Clos Mont-Blanc Cava from Conca de Barbara, Spain, has it all.  We all form our first impression by visual appeal, and what screams “Let’s Party!” more than a top-to-bottom shimmering silver bottle?  Just by looking at it you’re already expecting something fabulous and fun, and what’s inside will certainly not disappoint.  Once uncorked,you’ll notice that the volume of super-fine bubbles is unparalleled to any other.  The nickname on the bottle is“Bubbles,” and that’s exactly what you’ll get from this stunner – bubbles upon bubbles upon bubbles!  The key here,though, is that these bubbles are so tiny they allow for your ongoing enjoyment.  Often times a sparkling will have larger bubbles that leave you with an overly-full feeling to start your event, which is why I feel many people may choose to pass on such a delightful way to kick off a celebration.  

 

As for the taste, of course it’s delicious!  It’s subtle and delicate with a hint of toastiness and white fruit like apple and pear. It is definitely an elegant bottle, both inside and out, that will please any guest.  For a fun little twist, drop a few fresh berries into your glass.  The bubbles infuse the fruit, leaving you with “boozy berries” to enjoy at the end of your drink.  My favorite is pomegranate seeds, as they look like beautiful little red pearls floating in my glass while I sip.  

 

All bubbles are not created equal, so take care when making your choice.  After all, by design an aperitif is meant to set the stage for all that’s to come.  Be sure that stage is set with something spectacular.  

Huge thank you and shout out to my Wine Concierge Karen Grewal, Key Account Manager at Elevage Wine and Spirits!

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Holiday Celebrations at the Zoo ~ Absolutely!

Hello Friends,

Can you imagine a celebration at the Zoo?  So much fun regardless if you like animals or not.  This is a great venue that you might not have thought of.  

If you would love to have your office party or a holiday celebration with your colleagues and friends, but are feeling a little uncomfortable having everyone to your home, the zoo is a great option.

So, what is it like having a celebration at the zoo?  Totally Awesome!  

The basics: 1) There are covered outdoor pavilions, with access to washrooms dedicated for your event and are not open to the public.  2) Everyone should dress for the weather.  There are fans and space heaters available. 3) There are 16 8-foot-long picnic tables that normally seat 8 people each. So, plenty of room to maintain social distancing. 4)There is a sound system to play your own music or to make announcements, speeches or awards.  5) Live attendance at the celebration includes admission and parking fees to the Zoo.   Everyone can come early or stay after to see some animals!

The celebration can be as simple or fancy as you can imagine.  It is a bit like having a home event or destination wedding.  (See the considerations for a Home Wedding.)  It is an awesome space with convenient parking but you will want to bring in all of your decorations, etc.

Having a planner and coordinator will be extremely helpful to manage all of the logistics such as the planning, setup and cleanup.   A planner and coordinator are essential. 

With all celebration there are a million details and we love handling all of them.   Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy. 

 

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Select the Vendors and Follow-up Twice!

Hello Friends,

Can you imagine the church is double booked or the salon is locked up when the bride arrives for hair and makeup?  It happens! With Perfect Events by Jan, one of the services included with partial planning is the follow up and confirmation with every vendor in advance.  

For all planning packages, Perfect Events by Jan will confirm expectations twice and get alternate contacts for all.  Every vendor needs to be confirmed and this includes the Church or ceremony venue, rehearsal and reception venue, salons, musicians,officiants, photographer, videographer, transportation, rental services etc.  You may ask, why do we do this?  Well, we all know some of the best laid plans don’t always work out as expected.  

Recently, a friend was explaining what happened with her daughter’s wedding a few weeks ago in Iowa.  She said it was all great, but there was one big problem and boy was she right.  From the Bride’s review of the studio “On the day of the wedding we (the entire bridal party, including moms) arrived at the downtown studio to find it closed.  The lights were off and no one was present in the studio. I was able to reach the owner after 4 phone calls and a text message, about 20 minutes after our 8:00 scheduled start time.  The owner arrived approximately 30 minutes later.  Additional team members arrived later and I was uncertain if we would be able to have our hair done.  The makeup artists in the studio started to do our hair.  Given the time constraints on the day, there was no time to make any adjustments to my hair style prior to leaving the salon, as we were already late for the photographer.  My hair required multiple adjustments throughout the day and ALL members of the bridal party had exposed bobby pins in the pictures.”

So, you’ve spent a fortune on one of the most important days of your life and expect it to be perfect and it was a lovely ceremony, but your hair and makeup doesn’t look so great in the pictures.  It is so easy to see how one vendor error can add additional stress on the day and have a forever impact on your wedding day memories.  Don’t let this happen to you.  

Pulling it all together really is a full-time job and requires a professional with the experience and knowledge for perfect execution.   A planner and coordinator are essential.  

With all events and wedding there are a million details and we love handling all of them.   Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy. 

XOXO

Happiness and joy,
Jan

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Everyone Missed Cocktail Hour!

Hello Friends,

Have you ever been to an event or wedding and it just didn’t flow?  Maybe there was some confusion or people just didn’t really know what was going on or where to go.  It is all in the execution!

Can you imagine this scenario for an outside wedding?

Wedding invitation start time is 4:00

Guests arrive between 3:30 - 4:00

No one told the guests what to do so they just stood around outside for an hour waiting for the ceremony to begin at 5:00.

The bartender and appetizers were inside, waiting for the guests.  

Around 4:45 the groom realizes what is happening and comes out and tells everyone about the food and drinks.

Guests are now juggling food and drinks on their laps, while standing up and sitting down, and during the ceremony.  

Half the guests completely missed cocktail hour and half are paying attention to their plate instead of the ceremony.

What about the photos?  Those don’t look great with plates and glasses on the ground or people eating during the ceremony.

Yes, this can easily happen if you don't have a coordinator who is responsible for making announcements and providing instructions to the guests.

It is a bit like all of the instruments of the orchestra were in the room, but if the conductor isn’t there … it is just sound and not music.

Pulling it all together really is a full-time job and requires a professional with the experience and knowledge for perfect execution.   A planner and coordinator are essential.  

 

With all events and wedding there are a million details and we love handling all of them.   Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy. 

XOXO

Happiness and joy,
Jan


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Why do I need a Wine Concierge and What is That Anyway?

Hi Friends,

Regardless if it is a party, event or wedding, wine is a celebration essential. Today's blog was written by Karen, a Wine Concierge I depend on to make sure the wine selections are perfect for your celebration.

Guaranteed, your wedding day should be one of the most memorable and meaningful days of your life. No doubt, you will spend countless hours pouring over the details with Jan from ‘Perfect Events by Jan’, and perhaps you’ll have a stack of check lists that are all itemized by category and level of importance.  Simply put, every single detail needs to be accounted for and thought through. After all, you’re looking for perfection, right?

 

With that in mind, the wine served to your guests, your family, and your wedding party is no exception. Your singular goal is to have everyone at your wedding raving about the entire event and how fabulous it all was; what’s enjoyed in their glasses definitely weighs in.  

 

This is where the services of a Wine Concierge step in.  Having someone that can think much deeper than simply “Do you want the house wines for your guest tables?” is of utmost importance, because (and we’re being brutally honest here) most house wines really aren’t going to create that WOW factor you’re looking for or be anything to write home about.

 

A Wine Concierge will help select unique bottles based on your personalized style.  Do you and your fiancé have any hobbies that you’d like to tie in?  Are you having an upscale barn wedding where you would like the wine to share that theme? Are you enthralled with a certain Wine Region or varietal that you would like to feature and share with your wedding guests?  How about selecting a special bottle to use as gifts for your wedding party?  Even if you know nothing about wine and “just” want a red and a white for each table,that’s no random selection and your Wine Concierge will have the exact right option for you.

 

My name is Karen, and I’m thrilled to partner with Jan as her Wine Concierge.  I’ve loved wine for as long as I can remember in my adult life and have chosen to use that passion in my career in the Wine industry.  I am privileged to work with boutique Wineries around the US and share theirs mall-production wines here in the Chicago-land area.  Each of these Wineries, Winemakers and Owners share their personal stories and vision with me, along with their phenomenal wines.  I’ll be the bridge between you and them; creating the perfect match to elevate your special day.

 

So, the question shouldn’t be “Why do I need a Wine Concierge?”, but rather “Why wouldn’t I?”  

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Hosting or Sponsoring a Golf Outing

A whole lot of business is done on a golf course! If you are hosting a golf outing or just sponsoring a hole, you are out there to gain exposure, build relationships and drive your business or association forward.  Let’s face it, golf outings can be a lot of time, money and work. You only get one day so of course you want it to be perfect.  If you are planning and working the golf outing, it can be completely exhausting. To maximize your time with potential clients and network you will want an event planner and coordinator to manage the event.  

A few things to consider for your golf event:

Fundamentals:

What are we trying to accomplish here?  Is this a fund raiser for a charity or political campaign?  Is it a company sponsored event for employee appreciation or to influence potential customers?  Is this an association event to bring potential business partners together? Regardless of the purpose, beginning with the end in mind will ensure the plan is designed to maximize the purpose and budget.  

Manage the High-Level Logistics:

Picking a date and location are just the beginning.

Number of golfers:

Do you need to find a venue with multiple courses to accommodate the number of golfers?  Not everyone is up to 4 hours and 18 holes.  Often people who are participating,are not real golfers, they are just out to network and have fun so 9 holes is more than enough.

Start:

Will it be a shotgun start with hopes that everyone will finish up around the same time for a reception and dinner.  Will there be a morning and afternoon start time to accommodate people’s work schedules?  Will it be a two-person scramble, best ball,traditional play?  

Goal:

Is the goal to get the foursomes through the course as quickly as possible to provide more time for networking with the larger group?  How do people register and pay?  Will there be sponsors?  

Communications:

How are communications managed?  There are a lot of people involved in this event from the golfers, sponsors, course staff and donors and you want to make sure everyone has a great experience and wants to come back next year.

Preparation:

This is where a planner or day of coordinator can really help.  So much work needs to be done in advance from registration, breakfast, gifts, hole set-up, prizes and awards, reception food and drinks, hole sponsors, tents, refreshments on the course, signage, transportation on the course, marketing materials and so on.

Day of Coordination:

Maybe your team can take care of all of the planning, but on the day of the event will they be working the event or networking with clients and colleagues?  A Day of Coordinator will be the Director who handles all of the logistics, including the unexpected events and perpetual questions.  After all of the work of planning an event, the most important thing is perfect execution of the plan.

Have a Contingency Plan:

What happens if it rains?  You have to be prepared for the worse case scenario.  

Tip:

Plan to talk with the course coordinator several times prior to the event and review your written detailed plan so everyone is on the same page.  It is essential to have very clear communication with the course staff regarding the schedule, budget and all logistics.  Often times the person booking your event is not the same person who is working your event and a lot can be lost in translation.  

A planner and coordinator are vital.  Your business reputation is too important to leave it to chance.  There are a million details with every golf outing and we love handling all of them.   Perfect Events by Jan offers professional planning and execution for safe and successful events. 

Happiness and joy, 
Jan 



 

 

 

 

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Considerations for a Home Wedding

Hello Friends,

While many couples around the world are cancelling or postponing their weddings because of the corona-virus pandemic, some are scaling down their plans and getting married at home.  Emotionally it can be very tough to make the right decision. Let’s face it, the wedding is really the bride’s day and you only get one day so of course you want it to be perfect. A wedding planner and coordinator is more important than ever.

A few things to consider when celebrating your nuptials at home.

Preparation:

Holy cow, this alone can be a full-time job! Who is going to do all of the cleaning and setting up before during and after the events?  There are typically still 3 events, the rehearsal and rehearsal dinner, the ceremony and the reception.  What about the decorations? Will the caterer be using the kitchen?  Who is doing the dishes and packing up the food?  Is there now food service since buffets are discouraged. Where is the bar going to be set up? All of the who, what, where, when and how questions need to be figured out well in advance.  This is where a wedding planner or day of coordinator can really help.

Manage the Schedule and Logistical Challenges:

The bride, family and bridal party all need to get ready at the same time.  This is especially important in smaller spaces.  If the bridal party is now getting ready at home and the stylist, make-up, florist and photographer are all showing up at the same time, it can be overcrowded and disastrous.  

Don’t Under Estimate the Costs:

Even with a small group you still want your guests to be comfortable and enjoy the celebration with you.  Not many homes can accommodate 25 or more cars, so is there a valet?  What about a tent, table, chairs, linens?  Is there a DJ?  Music can be very important for a wedding.  Is there music during the ceremony, for announcements and dancing? How are you going to build a dance floor?  Lighting can be very important too.  How is the lighting going to affect the photographer?  Enough light to keep everyone safe but still add ambiance.  No one wants to feel like they are under a spot light.

Have a Contingency Plan:

What happens if it rains? Bugs? Cold? Wind? Should you rent fans or heaters?  You have to be prepared for the worse case scenario.  Maybe rent a tent with sides and a platform so no one is sinking into the grass. What happens if the musicians cannot perform outside?

Tip:

Rent a generator.  The power from the band, lights, fans (or heaters) can be a big draw and you don’t want to risk losing power.

 

 

Pulling it all together really is a full-time job, especially for the wedding day.  A planner and coordinator are essential.  With home weddings, there two million details and we love handling all of them.   Perfect Events by Jan offers professional planning and execution for safe events and weddings filled with happiness and joy. 

XOXO

Happiness and joy, 
Jan 


Let's talk about your perfect event.

Contact us: 630-689-8749

E: jan@perfecteventsbyjan.com

 

 

 

 

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Future Events: Fewer Hugs and Handshakes and More Sanitizer

Hello Friends,

Coronavirus or not, people will somehow find a way to gather for businessretreats, golf outings, weddings, parties and celebrations.  Planning and coordinating events is always challengingbut the details are going to matter more than ever.

Smaller Events:

Instead of focusing on mass serving there will be more intimate and cozyevents.  The people on the guest listwill be those with the closest and most important relationships.  People will have time to visit, linger and networkvs. just trying to find a few minutes to say hi to everyone.  We expect to see a higher quality meal, topshelf liquor or entertainment.

Multiple Celebrations:

If only 50 people can gather, but it is critical to network with all of thetop customers it will be necessary to have multiple events.  Some weddings are turning into multiple dayevents at different hometowns or destinations. Photographers and videographers will have to expand their repertoire toinclude live streaming services.

Safety:

Pre-Covid the safety focus was on transportation and making sure the guestsdid not have to drive after a day of celebration.  The focus on health and safety has reached acompletely new level and some of the adjustments we have seen over the past fewmonths will be here for a while.  

Beyond masks, gloves and sanitizer we will have to be extremely inventiveabout seating, crowd control, food and beverage service.

Inthis new world, an event planner and coordinator are more important thanever.  There are a million details withevery event and we love handling all of them.  Perfect Events by Jan offers professionalplanning and execution for safe events and weddings filled with happiness andjoy. 

XOXO

Happiness and joy, 
Jan 


Let's talk about your perfect event.

Contact us: 630-689-8749

E: jan@perfecteventsbyjan.com

W: www.perfecteventsbyjan.com
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Planning for an Outdoor Event or Wedding in a Covid 19 World

Hello Friends,

What in the world is happening?  No one could have imagined a world with a global pandemic.  It has been months or maybe years you have worked on the event of your dreams and now Illinois is in the Recovery Phase of the Restore Illinois plan issued by the Governor.  Everyone is hoping to move to Revitalization Phase 4 this summer.  Phase 4 includes gatherings with 50 people or fewer, restaurants with limited capacity and following strict public health procedures including social distancing and personal protective equipment for the employees.  The question is how to plan for an event this summer.  An outdoor event may be worth considering for 2020.

A favorite phrase at Perfect Events by Jan is “if it is predictable, it is preventable”.  We specialize on having a plan and a backup plan for everything.  We work with everyone (not just the venue) to ensure proper disinfecting and sanitizing protocols are implemented. This could include hand sanitizers, masks and UV lights.  Safety is always our top priority.  

An outdoor event or wedding is always extra challenging in Illinois.  Special considerations for an outdoor event might include tents, lights, heaters, fans, bugs, dance floor, photographers experienced with natural lighting, flowers and decorations which can withstand temperature and wind fluctuations.  This list is endless and we love handling every detail.

You are determined to have the event this year. An event planner and coordinator are more important than ever.  Janis a Certified Project Management Professional (PMP) with a Master’s in Business Administration and 20+ years of professional experience.   Perfect Events by Jan offers professional planning and execution for events and weddings filled with happiness and joy. 

XOXO

Happiness and joy, 
Jan 


Let's talk about your perfect event.

Contact us: 630-689-8749

E: jan@perfecteventsbyjan.com

W: www.perfecteventsbyjan.com
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Wedding Insurance for a Global Pandemic

Hello Friends,

Welcome back to Perfect Event’s by Jan. Again, we are talking about budgets and specifically insurance.  Regardless if it is home, health, life, auto or wedding insurance everyone hates paying for insurance but love when they have it, if it is needed.  

If you are wondering why a global pandemic isn’t in any insurance policy as a covered reason, you are not alone.  So far, Global Pandemic insurance is just a myth. Just a few months ago, no one would have possibly imagined that the entire county and many parts of the world would be in some state of lock down.  We have never seen contagion or government issued quarantine included in an insurance policy.  

We all want to know what is the new normal going to be and we can imagine there will be some changes coming in insurance policies.   If you would like to learn more about wedding insurance and see some options check out this article. https://www.consumersadvocate.org/wedding-insurance  It provide a simple overview of wedding insurance companies based on policy options, customer service and cost.  Insurance costs vary but typically run $80 -$400.  

Even if global pandemic isn’t covered, there are a lot of other things which could go wrong?  This list is endless!  Of course, a planner is your first line of defense and is there to confirm and confirm again expectations with each vendor and business partner.   For a wedding, the 1st thing booked is often the church.  Does a church ever get double booked?  Yes, it does!

A planner will ensure that every vendor has a backup plan.  For example, if the makeup person is sick on the wedding day, who is the back-up? There should be a back-up for the wedding planner too!  The list of potential problems goes on and on.  Your planner should be on top of everything!  What if there is a weather event?  There is a tornado in Illinois, a cold snap in Texas for an outdoor wedding, a hurricane on the beach for the honeymoon or destination wedding, the list goes on and on.  If something doesn’t work out, insurance can provide some relief.    

Bottom line is it is worth looking at the cost vs. risk.  If you have a professional, certified event planner like Perfect Events by Jan you have someone looking out for the business side of your event so you can focus on the fun.  Jan is a Certified Project Manager (PMP) and will professionally handle the time, budget and scope of any event.  Investing in a planner and insurance will reduce the risk of potential problems and provide a dedicated expert to handle everything.

Perfect Events by Jan offers professional planning and execution for events and weddings filled with happiness and joy. 

XOXO

Happiness and joy, 
Jan 



Let's talk about your perfect event.

Contact us: 630-689-8749

E: jan@perfecteventsbyjan.com

W: www.perfecteventsbyjan.com
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St. Charles Chamber of Commerce Charlemagne Gala

Hello Friends,

Welcome to Perfect Event’s by Jan where the help you need with the annual gala,conference, award ceremony, leadership retreat, golf outing or association event or any celebration can be found.  

If you are looking for an example of an extraordinary event, look no further than the Charlemagne Award Gala which was held at the Q Center in St. Charles on February 7, 2020 and was hosted by the St. Charles Chamber of Commerce.  With her calm and refined style, Christi Christides, Senior Catering Manager at the Q Center provided excellent food and service in an exceptional space for more than 500 guests.  

The Legend of Charlemagne

Stop into The Baker Hotel to read all about The Legend of Charlemagne and enjoy a chic and elegant dining experience at ROX City Grill.   When you leave you will notice the legend of the four sons of Charlemagne is now represented on the Main Street Bridge, monumental guardians of this community.  Today, St. Charles is truly a great community, the Pride of the Fox! St. Charles Attorney Bob Gorecki was named the 2020 Charlemagne Award Winner.  

The St. Charles Chamber of Commerce

Jim DiCiaula the President and CEO of the St.Charles Chamber is a charming and enthusiastic leader.  Hosting an elegant event for more than 500 people on a budget is not an easy task but Jim makes it look effortless with his team of professionals like Maggie Helmer, Events and Marketing Communications Manager.  The St. Charles Chamber of Commerce is a not-for-profit organization which provide resources,tools, programs and events which create opportunities for members to build relationships, increase brand exposure, enhance knowledge and skills and to engage with the community.

Jim’s Secret

How does Jim do it? The secret is the army of volunteers, sponsors and members which work tirelessly and contribute in innumerable ways. Jim has assembled a team of like-minded individuals which believe and support the mission of the St. Charles Chamber of Commerce.  Visit the Chamber website to learn more about this amazing team https://stcharleschamber.com/ .

PerfectEvents by Jan

Perfect Events by Jan provided the design and decorations for the head table including the flowers, chargers, lights,gift, etc. and we would love to help you with the design, planning and coordination for your events.  If you need a little or a lot of help with a business (or personal) event, give me a call and we talk about what works best for you.  

With my team Perfect Events by Jan can handle everything from set up to clean up.  We can provide additional hands-on help before the events with compiling materials, creating name tags, sign-in sheets, transporting materials and simply being extra hands on site.    

How do we accomplish all of this?  

The core values of Perfect Events by Jan are those values which form the foundation on which we perform work and conduct ourselves.  The values underlie our work ethic and how we interact with all.

1.    Get it done! Promises made are promises kept. We do whatever it takes to make events perfectly wonderful.

2.    High Standards for all!  The highest standard is perfect – as defined by you, our client.

3.    Team Players! We pitch in and pitch hit.  No job is above or below us.  We look at events holistically – even details we’re not responsible for.

4.    Listen and lead with our hearts.  All ideas are welcome.  Decisions are always made in your best interest – even in stressful and critical moments.

5.    Have a lot of fun, with a side of humor.  We love to laugh and have fun!  High energy is our jam.

6.    Create possibilities and solutions.  We celebrate what-if moments.  We make opportunities in the challenges.  

7.    Honor elegance!  Elegance in attitude,conversation, style, actions, kindness, respect and effectiveness.

A perfect event does not just magically happen but we will make it look effortless. No event is too big or too small for Perfect Events by Jan.   

Happiness and joy, 
Jan 

Let's talk about your perfect event.

Contact us: 630-689-8749

E: jan@perfecteventsbyjan.com

W: www.perfecteventsbyjan.com
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The Sponsors:

Now is the time to recognize and support the sponsors.  Please invest in St. Charles businesses.

Fona International

https://www.fona.com/

Lewis & Associates

axadvisorstcharles.com

Schramn Construction

https://www.schrammconstruction.com/

 

St. Charles Bank &  Trust

https://www.bankstcharles.com/

 

Batir Architecture

https://batirarch.com/

 

BMO Harris

BMO Harris  https://branches.bmoharris.com/wi/racine/harris2467/

Elevations by Hines

Elevations by Hines  https://elevationsbyhines.com/

 

Lakeshore Recycling

Lakeshore  Recycling https://www.lrsrecycles.com/stcharles/

 

Mason, Faith and  Hoscheidt

Mason, Faith and  Hoscheit https://www.dmkdds.com/

 

Murray Commercial

https://www.murraycommercial.com/

 

ADEO Web

https://www.adeoweb.biz/

 

DeJames Builders

https://www.dejames.com/

 

Inland Bank

https://www.inlandbank.com/

 

MetroNet

https://www.metronetinc.com/

 

Money Mailer

https://moneymailer.com/

 

Overdrive IT

https://www.overdrive-it.net/

 

St Charles Pulbic Library

https://www.scpld.org/

 

US Bank

https://www.usbank.com/index.html

 

Alter Brewing Company

https://www.alterbrewing.com/

 

Clearview Sales Solutions LLC

https://clearviewsalessolutions.com/

 

Turning Leaf Landscapes

https://turningleaflandscapes.com/

 

Midwest Compost, LLC

https://midwestcompostllc.com/

 

Spare Wheels Transportation

http://www.sparewheels.com/

 

Solutions Networking Corporation

https://www.solunetcorp.com/

 

First National Bank

https://www.fnbo.com/

 

Sterling Bank

https://www.branchspot.com/

 

McNally’s Heating and Co

https://www.mcnallyhvac.com/

 

Elgin Youth Symphony Orchestra

https://www.eyso.org/

 

Shaw Media / Kane County Chronicle Media

https://www.shawmedia.com/kane-county/

 

Divine Signs and Graphics, INC

https://www.divinesignsinc.com/

 

Apple Graphics

https://applegraphics.net/

 

Vintage 53

https://www.vintage53.com/

 

Wahlburgers

https://wahlburgers.com

 

BEI Properties

https://beiproperties.net/

 

City of St. Charles

https://www.stcharlesil.gov/

 

Solutions Networking Group

https://www.solunetcorp.com/

Advanced Disposal

https://www.advanceddisposal.com/

 

BMO Harris Bank – Main Street

https://branches.bmoharris.com/

 

Fox Valley Auto Group

https://www.foxvalleyautogroup.com/

 

Inland Bank

https://www.inlandbank.com/

 

John Bosch, Allstate Agency

https://agents.allstate.com/john-bosch-saint-charles-il.html

 

Kane County media

https://www.shawmedia.com/kane-county/

 

Remote Accountant, LLC

https://www.remoteaccountantllc.com/

 

St. Charles Bank & Trust Company, A Wintrust Company

https://www.bankstcharles.com/

 

The Balmoral Restaurant

http://www.balmoralrestaurant.com/

Brighton Gardens Asisted Living

https://www.sunriseseniorliving.com/communities/brighton-gardens-of-st-charles/about.aspx

Carlson’s Floor Inc

https://www.carlsonsfloors.com/

Chime and Stave

https://www.chimeandstave.com/menu/

CIBC

https://us.cibc.com/en/home.html

Classics & Custom Auto (a Baltria Company)

https://www.classicsandcustomauto.com/

Cornerstone Partners  (Horticultural Service Company)

http://cphort.com/

Edward Jones

https://www.edwardjones.com/

Elevation by Hines

https://elevationsbyhines.com/

Elite Extrusions by  Hines

 

FOUND

Fox River Tire &  Auto

http://www.foxrivertire.com/

Gia Mia

https://www.giamiapizzabar.com/

Green Scene

https://greensceneil.com/

Hawk Ford of St.  Charles

https://www.hawkfordstcharles.com/

Hemp Health

https://hemphealthnow.net/

Image Awards,  Engraving & Creative Keepsakes, Inc

https://www.imageawards.net/

Knox Allstate Insurance  Agency

https://agents.allstate.com/

Lakeshore Recycling  Systems

https://www.lrsrecycles.com/

Legacy Association  Manager, Inc.

https://iamyourcam.com/

McNally's Heating and  Cooling

https://www.mcnallyhvac.com/

My Advisor &  Planner LLC

https://mapyourfuture.net/

Neighbors Magazine

https://neighborsmagazine.com/

Northwestern Medicine  Delnor Hospital

https://www.nm.org/locations/delnor-hospital

POWERHOME Solar

https://www.powerhome.com/

Pride of St. Charles

https://www.thepridestores.com/stcharles/index.html

The Q Center

https://qcenter.com/

Schramm Construction

https://www.schrammconstruction.com/

Spirit Rising Coaching

https://www.spiritrisingcoaching.com/

State Street Jewelers

https://www.statestreetjewelers.com/

Sterling Bank

https://www.sterbank.com/

Sullivan Taylor,  Gumina & Palmer, P.C.

https://www.stglawfirm.com/

Valley Ambulatory  Surgery Center

https://www.valleyambulatory.com/

VoyagerNetz Delta LLC

https://www.manta.com/d/mh1q6xr/voyagernetz-delta-llc

Wahlburgers

https://wahlburgers.com

West Valley Graphics

http://www.westvalleygraphics.com/

 

Divine Signs Inc

https://www.divinesignsinc.com/

 

Perfect Events by Jan

https://www.perfecteventsbyjan.com/

 

Apple Graphics

https://applegraphics.net/

 

Elgin Youth Symphony  Orchestra

https://www.eyso.org/

 

Fox Valley Food for  Health

https://foxvalleyfoodforhealth.org/

 

Heinz Brothers

https://heinzbrothers.com/

 

Greenhouse Garden  Center

https://greenhousegardencenter.com/

 

Spare Wheels  Transportation

http://www.sparewheels.com/

 

Vintage 53

https://www.vintage53.com/

 

Fine Line Art Studio

https://fineline.org/

 Fox Valley Auto Group

https://www.foxvalleyautogroup.com/

Ginger Roots Hair  Salon

https://gingerroothairsalon.com/

Great Guys Cleaning and  Concierge, Inc

https://www.greatguysclean.com/

Integrity Handyman  Services

https://www.stcharleshandymanservices.com/

 

Jeans & Cute Top  Shop / Vintage 53

https://jeansandacutetopshop.com/  

The Little Traveler

https://www.littletraveler.com/

Redeem & Renew  Skin Solutions

https://www.redeemandrenew.com/

Solutions Networking  Corporation

www.solunetcorp.com

St. Charles Public  Library

https://www.scpld.org/

Tranquility Spa &  Wellness Center

https://relaxattranquility.com/

Vanishing Ink Laser -  Aesthetics Center

https://vanishinginklaser.com/

Warehouse Direct

http://www.warehousedirect.com/

 

 https://qcenter.com/

 

 

 

 

 

 

 

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Do people really get Event or Wedding Insurance?

Hello Friends,

Welcome back to Perfect Event’s by Jan. Again, we are talking about budgets. Let’s face it events and weddings cost a lot of money.  When you hire a Professional Project Manager like Jan you get a business mind and focus.  The pillars of Project Management are Time,Budget and Scope!

Your wedding or event can be the biggest expense for the year.  What does a planner or coordinator really do?  Minimize Risk!  Your event is critically important otherwise you wouldn’t put so much time, energy and thought into it.  It is a complete reflection on you and you want it to be perfect!  

Unless you are a professional event planner, you are probably surprised by the expenses for a perfect event.  One expense which is often overlooked is event or wedding insurance.  Travel insurance is often dismissed without real consideration.  People think, it is just an extra way for the insurance company to make money and why spend even more money just in case something might go wrong?

Of course, no one wants to think about the possibility of something going wrong, but it happens so why not protect yourself upfront and give yourself a little peace of mind.  

So, what could go wrong?  This list is endless!  Of course, a planner is your first line of defense and is there to confirm and confirm again expectations with each vendor and business partner.    For a wedding, the 1st thing booked is often the church.  Does a church ever get double booked?  Yes, it does!  A planner will ensure that every vendor has a backup plan.  For example,if the makeup person is sick on the wedding day, who is the back-up?  There should be a back-up for the wedding planner too!  The list of potential problems goes on and on.  Your planner should be on top of everything!  What if there is a weather event?  There is a tornado in Illinois, a cold snap in Texas for an outdoor wedding, a hurricane on the beach for the honeymoon or destination wedding, the list goes on and on.  If something doesn’t work out, insurance can provide some relief.

Some of the more common events is that someone is sick, or the event is called off or postponed, the venue cancels, a vendor does not show up,emergencies or someone is hurt in a crash, etc. Most professionals recommend insurance no matter the situation.  Better safe than sorry as the old saying goes.  Perfect Events by Jan always recommends an insurance review, the question is how much coverage to have.  Are you willing to risk the entire cost, without any protection?

So, how much does wedding insurance cost? Only the insurance company can provide a quote.  If you already have home, auto or business insurance starting with your local agent is a good idea because you already have a good relationship and trust your representative. There are other providers such as Wedsure, Wedsafe and Travelers.  Obviously full coverage will cost the most,but you get what you pay for.  

Consider coverage for host liquor liability, medical payments, cancellation or postponement, gifts, jewelry, photographs, attire etc.  Some things that may not be covered are change of heart or rented party supplies.  

Bottom line is it is worth looking at the cost vs. risk.  Travel insurance often provides replacement or cash back.  For example, the honeymoon cruise is cancelled due to an unexpected event do you want a different cruise or a refund?

I am a Certified Project Management Professional, have a Master’s in Business Administration and 20+ years of professional experience.   Perfect Events by Jan offers professional planning and execution for events and weddings filled with happiness and joy. 

XOXO

Happiness and joy, 
Jan 



Let's talk about your perfect event.

Contact us: 630-689-8749

E: jan@perfecteventsbyjan.com

W: www.perfecteventsbyjan.com
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No business or association is too small for an Event Planner or Coordinator!

Hello Business Leaders,

Welcome to Perfect Event’s by Jan where the help you need with the annual conference, award ceremony, leadership retreat, golf outing or association event can be found.  

You are saying to yourself, “Jan you just don’t understand, I don’t have any budget, I don’t have event planners on my staff like the big companies do, I just have to make it work with the people I have.”

Often everyone in the association is doing their own job but now they are scrambling around to take on the additional work for an event.  It is a very hectic and stressful time for everyone.  Many companies say, “I just need a little help” for a few days or a week. That is where Perfect Events by Jan steps in and provide some relief for the team.  

Annual Conference:

Staff might be able to handle 80 - 90% of the planning but the week of the event it is all hands-on deck, maybe compiling materials, stuffing binders,creating name tags, manning the registration desk etc.

Golf Outing:

Often the biggest fund raiser of the year and there is so much work to be done!  Organizing golfers, registration desk, give always, fund raising, promotional materials, breakfast, lunch and dinner, hole sponsors, entertainment and awards.

Small Business Association Event:

All small business associations have a limited staff and many just need a little help with setting up a booth, signage, organizing the team, logistics and greeting vendors at arrival etc.

When members arrive at the association event and your entire staff is working the event, your staff is not able to engage with the members.  The primary goal of most events is to actively engage with everyone and build relationships.

When you bring me in a week before the event, I can take the overload off your team, so your staff can remain calm, not feel overwhelmed, do their actual jobs and interact with members at the event.

With my team Perfect Events by Jan can handle everything from set up to clean up.  We can provide additional hands-on help before the events with compiling materials, creating name tags, sign-in sheets, transporting materials and simply being extra hands on site.    

How do we accomplish all of this?  

The core values of Perfect Events by Jan are those values which form the foundation on which we perform work and conduct ourselves.  The values underlie our work ethic and how we interact with all.

1.    Get it done! Promises made are promises kept. We do whatever it takes to make events perfectly wonderful.

2.    High Standards for all!  The highest standard is perfect – as defined by you, our client.

3.    Team Players! We pitch in and pitch hit.  No job is above or below us.  We look at events holistically – even details we’re not responsible for.

4.    Listen and lead with our hearts.  All ideas are welcome.  Decisions are always made in your best interest – even in stressful and critical moments.

5.    Have a lot of fun, with a side of humor.  We love to laugh and have fun!  High energy is our jam.

6.    Create possibilities and solutions.  We celebrate what-if moments.  We make opportunities in the challenges.  

7.    Honor elegance!  Elegance in attitude,conversation, style, actions, kindness, respect and effectiveness.

A perfect event does not just magically happen but we will make it look effortless. No event is too big or too small for Perfect Events by Jan.   

Happiness and joy, 
Jan 


Let's talk about your perfect event.

Contact us: 630-689-8749

E: jan@perfecteventsbyjan.com

W: www.perfecteventsbyjan.com
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Budgeting for a Coordinator: Is it worth THAT much money?

Hello Friends,

Welcome back to Perfect Event’s by Jan. Today we are talking about budgets. Let’s face it weddings cost a lot of money.  The coordinator is the Event Director who is going to bring everyone together to ensure perfect execution!   The wedding party will enjoy the day and trust the coordinator will handle everything.  

Traditionally there are at least 3 separate events for most weddings.  

1.    Rehearsal with rehearsal dinner

2.    Ceremony

3.    Reception

Multicultural weddings can be even more complicated, with added layers of challenges as there is often more than one ceremony and one celebration.

Even if all of these events happen at the same venue each one requires planning, budgeting, scheduling, set-up and clean up.  The church and venue coordinators have a very narrow scope.  The church coordinator will ensure the church protocols are followed and the venue coordinator will ensure the facility is managed but it is your wedding coordinator who is going to pull it all together.

You want a professional and experienced coordinator who will handle all difficult situations, both personal and professional. As your coordinator I will be the calm voice of reason who ensures everyone is comfortable.

Some of the vendors or people working your wedding:  

1.    Officiant (church coordinator, servers, musicians, vocalist).

2.    Food and drinks (catering manager, servers, bar tenders,baker, barista, valet).

3.    Design and décor of all locations, florist (bouquets, boutonnieres,center pieces, pew bows, etc.).

4.    Set up and take down of all special notification(seating charts, memory table, signs and directions)

5.    Rental companies (tents, furniture, linens, tuxedo)

6.    Music (band, DJ, orchestra, musicians)

7.    Beauty and grooming for men and woman (hair, makeup,spa services, barber)

8.    Photographer

9.    Videographer

10.  Venue Coordinator (facility, kitchen, coat check, valet etc.)

11.  Hotel welcome

12.  Stationary(program, menu, seating card)

13.  Safety and Security

14.  Transportation(airport, between venues, hotel)

  

At Perfect Events by Jan we are all Team Players!  We pitch in and pitch hit.  No job is above or below us.  We look at events holistically – even details we are not responsible for.

It is everyone’s job to get it done. No job is above or below us.  Our purpose is to ensure everyone supports and collaborates with each other.  The bridal party will be celebrating and supporting the bride emotionally and sharing the joy of the day.  We will be taking care of the logistics such as making sure the facility is decorated, lunch is being picked up, everyone is present at the right time for the photographer, etc.

A qualified planner and coordinator know what can go wrong and has the knowledge and experience to predict and prevent problems.  A professional Coordinator is absolutely essential and Perfect Events by Jan will earn every dollar.

 

 

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What can you expect from Perfect Events by Jan for Day of Coordination?

Hello Friends,

Welcome back to Perfect Event’s by Jan where everyone can breathe easy and absolutely enjoy the day knowing that Perfect Events by Jan will handle everything.  It is so much more than helping hands.  

Dreamy Dahlia Package:  Perfect Execution Day of Coordinating

This package is for the client who has made all the arrangements,confirmed every vendor and detail and created their own plan for all parts of the event but needs someone to pull all the logistics together to ensure perfect execution for the event.

Pre-meeting:

Three months before the event we will meet to discuss all of the details of the event.  This includes but is not limited to decor, vendors, timelines and logistics.

Collaboration:

Review and collaboration on your timeline for the rehearsal, ceremony and reception.

Vendor Management:

Contact of all vendors one week before the event to confirm all of the details and expectations for the event.  This includes exchanging of contact information so every vendor knows we are the point of contact for any of their questions or issues. Our goal is to ensure you can have a wonderful stress-free day knowing we are there to handle all of the details.

Walk through:

Attendance at final walk through at the venue.

Rehearsal:

Attend the rehearsal.  Connect one on one with everyone at the rehearsal.

Day of Logistics

Oversee all of the details of the day. Assure all venues are completely prepared prior to the event.  Work hand in hand with the florist,photographer and all vendors to ensure smooth transitions throughout the day.  Distribution of vendor payments and assist with cleanup.

How does Perfect Events by Jan accomplish all of this?  

The core values of Perfect Events by Jan are those values which form the foundation on which we perform work and conduct ourselves.  The values underlie our work ethic and how we interact with all.

1.    Get it done! Promises made are promises kept. We do whatever it takes to make events perfectly wonderful.

2.    High Standards for all!  The highest standard is perfect – as defined by you, our client.

3.    Team Players! We pitch in and pitch hit.  No job is above or below us.  We look at events holistically – even details we’re not responsible for.

4.    Listen and lead with our hearts.  All ideas are welcome.  Decisions are always made in your best interest – even in stressful and critical moments.

5.    Have a lot of fun, with a side of humor.  We love to laugh and have fun!  High energy is our jam.

6.    Create possibilities and solutions.  We celebrate what-if moments.  We make opportunities in the challenges.  

7.    Honor elegance!  Elegance in attitude,conversation, style, actions, kindness, respect and effectiveness.

A perfect event does not just magically happen but we will make it look effortless.  If you have questions or need extra help, we are always here to help you plan and coordinate the perfect event, wedding and adventure of your dreams.  Dreamy Dahlia day of coordination package starts at $700.  There is always a 10%discount for public safety professionals. Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy. 

XOXO

Happiness and joy, 
Jan 



Let's talk about your perfect event.

Contact us: 630-689-8749

E: jan@perfecteventsbyjan.com

W: www.perfecteventsbyjan.com
Instagram | Facebook | LinkedIn | Pinterest

 

 

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Paradise Weddings in Turks and Caicos

Hello Friends,

Welcome back to Perfect Event’s by Jan where couples can breathe easy and absolutely enjoy one of the most important days of their lives knowing that Perfect Events by Jan will handle everything.  In today’s blog I am going to focus on Turks and Caicos AKA heaven on earth.

What is Turks and Caicos like?

If you are looking for swaying trees, relaxed breezes, transparent water,endless beaches and romantic resorts for a destination weddings you might find yourself flying to Turks and Caicos.  Grace Bay Beach in Provo (Providenciales) is a wonderful white sand beach, with warm and calm waters.  This coastal and marine national park includes a barrier reef and two small cays.  If you love the beach like I do, you will be in heaven at Grace Bay.  Words cannot describe the feelings of peace, happiness and joy I felt every day at Grace Bay. The powder white sand at Grace Bay is perfect for long, romantic moonlit walks.  

What you will love about Turks and Caicos is that there is something for everybody.  If elegance, luxury, peace and serenity fill your soul with happiness Turks and Caicos is the right destination for you.  If you love water activities you can dive, snorkel, kayak, sail and para~sail.

I couldn’t agree more with the Tourism Board, “World class Turks and Caicos luxury hotels, spas and restaurants await, as do our famous stretches of uncrowded beaches and vibrant coral reefs. On land or below the water, you will relax in the unique serenity,hospitality and beauty of our islands.”

Where is it?

Turks and Caicos is more than 40 islands and cays is a British Overseas Territory located in the Atlantic Ocean and considered part of the Caribbean region.  The islands are just 575 miles southeast of Miami and there are direct flights from Chicago.  

Is it safe?

Everyone speaks English.  When I visited Turks and Caicos in November of 2019, I felt very safe on and off the resorts, walking the beach and in the shops at any time of day or night.  These islands boast one of the lowest crime rates in the Caribbean.  For me it was an easy, comfortable and safe destination.

Romantic and Luxurious Destination:

If planned properly, Turks and Caicos will absolutely exceed your expectations.  When planning a destination there are so many decisions, where to go, where to stay, how much money to budget and so on.  I can definitely help you pick the right resort for your trip to Turks and Caicos.The secret is to find the resort that matches your expectations and delivers on service.   There are so many options with all-inclusive, hotels and resorts, villas and private islands.  Yes ~ I said private islands with celebrity level luxury.

With exceptional planning, Perfect Events by Jan destination wedding planning you can just show up and everything will magically come together. If you have questions or need extra help, I'm always here to help you plan and coordinate the perfect wedding and honeymoon.

XOXO

Happiness and joy, 
Jan 

Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy. 


Let's talk about your perfect wedding.

Contact us: 630-689-8749

jan@perfecteventsbyjan.com

https://www.perfecteventsbyjan.com/

 

~~

http://turksandcaicostourism.com/

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Time to Travel: Unpacking your urge to fly away!

Welcome back to Perfect Event’s by Jan where we can make your travel dreams come true.  Weather it is the solomoon, honeymoon, anniversary or any reason you would like to escape I can make sure to find the perfect adventure for you!    

 

Because it is snowing today in Chicago and not for the first time this year, I am thinking about the migration of song birds.  In song birds the urge to leave is a cocktail of hormones and environmental cues.  This migratory restlessness happens in people too.  For most this happens in the fall when the sun turns traitor cold and all the trees are shivering.  Others feel it in the spring when they are pulled outdoors and the land is wet from winter.  Birds have been migrating for millennia,inheriting the urge and ability to cover thousands of miles over mountains and oceans with baffling precision.  

 

Most of us need some help navigating our way to the find the perfect vacation spot.  Are you dreaming of Asia, a Caribbean beach,the Swiss Alps, a European River Cruise, a Tanzania Safari?  Wherever you want to go, I can get you there.

 

One of my best tips is to book early.  So often clients wait too long and then are hoping for a last-minute deal.  In reality they may find a bargain resort,but the flight to get there involves layovers and wasted travel days.  Everyone wants a direct flight Saturday to Saturday and those go fast. You know you will want to get away after the holidays, the time to book is now.

 

Many people think a Travel Agent costs a lot of money and the truth is it typically costs you nothing to use a Travel Agent.  We do all the work to find you lodging and transportation and it costs you absolutely nothing.  Every resort pays for our time, the cost is the same for you.  Just spend about 10 – 15 minutes telling me what you want and I will give you options which meet your criteria and then you decide which destination is right for you.

With Perfect Events by Jan travel planning and coordination is easy and stress free.  If you have questions or need extra help, I'm always here to help you plan the perfect adventure.

XOXO

Happiness and joy, 
Jan 

Perfect Events by Jan offers professional planning and execution for travel filled with happiness and joy. 

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Romance and Weddings in St. Lucia

Hello Friends,

Welcome back to Perfect Event’s by Jan where couples can breathe easy and enjoy one of the most important days of their lives.  In today’s blog I am going to focus on St. Lucia.

Nestled in the heart of the Caribbean and renowned for its resplendent natural beauty, St. Lucia is an idyllic locations couples in first flush of love, honeymooners or seasoned life partners.  

 

Wedding Bliss Anywhere You Wish:

Many fabulous wedding venues outside of hotels.  You could get married on a yacht, in a lighthouse, a botanical garden, a private villa, a plantation estate or in a church.  So many great choices with the beautiful island locations of hotels, beaches, waterfalls,historical parks, mountain tops

 

Activities and Adventures:

For adventurous couples a sunset catamaran, diving in crystal clear warm waters, flying across the forest canopy by zip line or helicopter over a rain forest is the perfect precursor to a candlelit dinner overlooking the magical Piton Mountains.

 

World’s Leading Honeymoon Destination:

Lauded by World Travel Awards as the World’s Leading Honeymoon Destination, eight times.  St. Lucia boasts some of the finest wedding and honeymoon settings imaginable.

 

Wedding License:

Fast track wedding license, there is no residency period and you can get married on the day you arrive.

No matter the romantic occasion, with it is unsurpassed tranquility and simply breath-taking views,Saint Lucia provides a stunning backdrop for special photos that will give you a lifetime of cherished memories.

With exceptional planning, Perfect Events by Jan destination wedding planning you can just show up and everything will magically come together. If you have questions or need extra help, I'm always here to help you plan and coordinate the perfect wedding and honeymoon.

XOXO

Happiness and joy, 
Jan 

Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy. 


Let's talk about your perfect wedding.

Contact us: 630-689-8749

jan@perfecteventsbyjan.com

https://www.perfecteventsbyjan.com/

 

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5 Considerations for Guests

Hello Friends, Welcome back to Perfect Event’s by Jan where couples can breathe easy and enjoy one of the most important days of their lives.  In today’s blog I am going to focus on your guests.  

I am sure you have heard many horror stories of weddings which were a hassle or disappointment to the guests.  Often guests spend a lot of time and money to attend your wedding.  They might have to take off of work, travel,buy new clothes, gifts, pay for hotels, transportation, make arrangements for someone to care for their children or pets. The list is endless, but the important thing is that your guests really want to do whatever it takes to be at your wedding because being there to share the day and support you is extremely important to them.  

You want to make sure when people look back on your wedding, they have nothing but happy memories about the perfect day. What can you do to make sure your guests feel loved and appreciated?

1.   Give guests a plus-one option.

Guests who absolutely deserve a plus-one are married, engaged, living together or in along-term serious relationship, plus every member of the wedding party.

2.   Provide quality food and beverages.

This doesn’t mean you have to have all top shelf, exclusive bar packages but what ever you do provide, make it as nice as possible. If you have a bar-b-que theme, make sure it is the best burger ever. If you are having surf and turf, it should be cooked and served perfectly.  Everything should be absolutely delicious!

3.   For a sit-down dinner,provide a seating chart.

Many couples want a more relaxed vibe and a seating chart can feel too formal for some.  For a formal dinner, it can be nerve-racking for guests and plus-one to find a spot where they feel comfortable.  It can be time consuming to strategize who is sitting where, but your guests will be relaxed and happy during dinner.  Always select round tables to provide for easier conversation.

4.   Provide transportation, if necessary.

If it is a destination wedding and everyone is at a resort where guests will be staying, transportation will not be necessary. If the hotel, ceremony, reception and after party are not within walking distance, it is best to provide transportation for your guests.  

5.   Consider the weather.

Regardless of the season, location, venue, etc. weather is always a variable to consider.  There is an old saying “if it is predictable, it is preventable”.  Be as proactive as possible to consider the potential impact of the weather.  For example, if the wedding is on a farm in the summer, have bug repellent or if rain is likely, have umbrellas on hand.  

And there you go.There are my five tips to ensure your guests look back for years and say this was the best wedding I ever!  

 

With Perfect Events by Jan wedding planning and coordination, everyone can enjoy the day without the stress of managing the event.  If you have questions or need extra help, I'm always here to help you plan the perfect wedding.

XOXO

Happiness and joy, 
Jan 

Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy. 


Let's talk about your perfect wedding.

Contact us: 630-689-8749

https://www.perfecteventsbyjan.com/

 

 

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2 Tips to start planning

Happiness and Joy, Jan

Hello Friends,You just got engaged and don’t want to wait an entire year to get married? Large or small, it can be done without stress when you have a clear vision and bring the best team together.

1. Create your vision.
This is one of the most important days of your life and you get to decide everything! It doesn’t mean you have to do all of the work but you definitely get to choose. Spend a weekend writing down what your perfect wedding looks and feels like for you. Truly focus on what will fill your heart with happiness and joy (not what will fill the hearts of everybody else:).

Start with the basics. Decide who, what, where and when.  As you develop your vision, ask yourself “why.”  Why get married in the mountains? Why wear an elegant white dress? Why have 500 people on the guest list and so on. If you like the reason for your why, then make it part of your vision. If you don't, leave it off.

Prior to starting Perfect Events by Jan, I spent many years leading large-scale projects. One thing I learned is that setting down your vision gets you halfway there. When it comes to your wedding, many of the answers are inside you. Writing them down just brings them out.

2. Hire a wedding planner.  
A professional project manager will manage the scope, schedule, budget and reduce the risks and stress of an emotional day. On average there will be 15-20 business partners or people involved in making your wedding day perfect. The obvious ones might be a DJ, photographer, florist, or religious coordinator. There are others, however, who are less obvious: a photo booth company, makeup artist or even a speaker coach.

There are many horror stories of wedding disasters where the venue was double booked, the mother of the bride is setting up the table decorations instead of enjoying the cocktail hour, the caterer runs out of food, no one can get a drink because there is one bartender for a 200-person wedding and so on.

With a wedding planner and coordinator, everyone can enjoy the day without the stress of managing the event.

And there you go. There are my two tips for planning a wedding quickly. Of course, you never "walk down the aisle" alone. If you have questions or need extra help, I'm always here to help you plan the perfect wedding.

XOXO Happiness and joy,
Jan

Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy.
Let's talk about your perfect wedding. Contact us: 630-689-8749

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3 Steps to Decide on Colors for a Fall Wedding

Hello Friends,

Let the color of changing leaves, golden sunlight and crisp clean air inspire your fall wedding.

Who doesn’t love fall?  It is an exciting season, full of warm, rich colors and change.  

Everything outdoors emanates a golden glow, and leaves on trees are more divers than ever.  

If you want your wedding to hold onto the feeling and colors of this time of year get ready to bring fall colors to your wedding.

 

Does color matter?  Yes!!

Color is a powerful communication tool and can be used to signal action, influence mood, even increase blood pressure.  As Pablo Picasso once remarked, “color, like features, follow the changes of emotions”.  Truly focus on what will fill your heart with happiness and joy (not what will fill the hearts of everybody else:).

Three steps to decide on the colors for your wedding?

I know making decisions can be difficult, especially when it feels like you’re bombarded with them from the time you wake up to the time your head finally hits the pillow. But decisions are an inescapable part of wedding planning, and making decisions that you like is important.  

 

  • Limit your decisions by taking the time to focus on what colors make you feel happy.  When it comes to your wedding, many of the answers are inside you. Writing them down just brings them out.  
  • With a short list of colors in hand, seek outside perspective from your wedding planner and people you trust.  A really good wedding planner is never going to tell you what to do.  I will help you figure out your own answers.  If you ask too many people you will get too many different answers and you are going to end up being confused.
  • Make a decision which feels good for both you and your partner.

 

If you have questions or need extra help, I'm always here to help you plan the perfect wedding.

XOXO

Happiness and joy,
Jan

Perfect Events by Jan offers professional planning and execution for weddings filled with happiness and joy.


Let's talk about your perfect wedding. Contact us: 630-689-8749


Read more

Create your vision

This is one of the most important days of your life and you get to decide everything! It doesn’t mean you have to do all of the work but you definitely get to choose. Spend a weekend writing down what your perfect wedding looks and feels like for you. Truly focus on what will fill your heart with happiness and joy (not what will fill the hearts of everybody else:).

Start with the basics. Decide who, what, where and when.  As you develop your vision, ask yourself “why.”  Why get married in the mountains? Why wear an elegant white dress? Why have 500 people on the guest list and so on. If you like the reason for your why, then make it part of your vision. If you don't, leave it off.

Prior to starting Perfect Events by Jan, I spent many years leading large-scale projects. One thing I learned is that setting down your vision gets you halfway there. When it comes to your wedding, many of the answers are inside you. Writing them down just brings them out.

Read more

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